Overview
Office Assistant Jobs in Singapore, Singapore at Alter Domus
Title: Office Assistant
Company: Alter Domus
Location: Singapore, Singapore
JOB DESCRIPTION:
Support the Office Manager to manage day-to-day office administrative operations ensuring smooth running of the office;
Provide general support to visitors;
Organize and schedule internal meetings and appointments;
Coordinate meeting room schedules and bookings;
Sort, record keeping and distribute incoming mails and prepare outgoing mails;
Ensure security, integrity and confidentiality of data;
Maintain a hygienic, safe and secure working environment;
Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts and office systems;
Manage contract and price negotiations with vendors and service providers ensuring that all items are invoiced and paid on time;
Monitor and maintain office supplies inventory;
Coordinate with Operations team, HR and IT to ensure access and equipment is properly set up for new joiners;
Assist in the onboarding process for new joiners;
Participate actively in the planning and execution of company events;
Participate actively in the implementation of internal ESG sustainability initiatives;
Support Senior Managers in areas such as expense claims and travel arrangements.
YOUR PROFILE:
Diploma in Office Administration or any other related discipline;
Proactive mindset, highly organized, attention to detail, collaborative, ability to manage multiple competing priorities, able to perform tasks independently with minimum supervision;
Good command of written and spoken English is a must, any Asian Language would be an advantage;
Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint);
Experience in basic accounting and finance systems is a plus.
