Overview
Office Assistant Jobs in Hauppauge, NY at Just Play, LLC
Position Summary
The Coordinator, Tech Ops Administrative reports to the Manager Administrative and is responsible for carrying out assigned duties using JetBlue guidelines and processes. The Coordinator, Tech Ops Administrative provides administrative support to all Tech Ops hourly crewmembers, which includes Maintenance, Quality Control and Material crewmembers or Maintenance Operations Center (MOC), as well as support for the maintenance, materials and MOC leadership. The Coordinator, Tech Ops Administrative is highly organized, attentive to detail and can work under minimal supervision in a highly pressured environment.
Essential Responsibilities
Processes and submits payroll for all hourly crewmembers in on a weekly basis
Updates work schedules to ensure minimum manpower requirements are met; if not, posts and awards overtime slots
Creates and maintains departments filing system
Monitors office supply inventory and orders as necessary; ensures received supplies are correct and expensed appropriately
Assists Tech Ops leadership in tracking crewmembers’ time and attendance records
Addresses crewmembers’ requests and needs in a professional manner providing follow up
Handles all aspects of meeting and event coordination
Responsible for completing the return to work check list for all crewmembers coming back to work after a 30 day or more leave
Schedules, tracks and reminds crewmembers of any outstanding training
Assists with company and station ID renewals
Provides administrative support to leadership
Other duties as assigned
Minimum Experience and Qualifications
High School Diploma or General Educational Development (GED) Diploma
One (1) year of customer service, administrative support, or office support experience
Experience with Microsoft Excel in develop and report metrics
Strong organizational skills
Excellent verbal and written communications skills
Ability to work well under pressure and adapt to changing information quickly
Ability to work independently, under minimal supervision, in a team environment
Must be able to acquire and maintain a valid Security Identification Display Area (SIDA) Badge
Depending on location, may need to acquire and maintain a United States Customs Clearance
Available for overnight travel (10%)
Must pass a pre-employment drug test
Must be legally eligible to work in the country in which the position is located
Authorization to work in the US is required. This position is not eligible for visa sponsorship
Preferred Experience and Qualifications
Bachelor’s degree
Three (3) years of experience in Aviation
Two (2) years of customer service, administrative support, or office support experience
Crewmember Expectations:
Regular attendance and punctuality
Must be willing to work flexible hours and be available to respond on short-notice
Able to maintain a professional appearance
When working or traveling on JetBlue flights, and if time permits, all capable crewmembers are asked to assist with light cleaning of aircraft
Must be an appropriate organizational fit for the JetBlue culture, that is, exhibit the JetBlue values of Safety, Caring, Integrity, Passion and Fun
Promote JetBlue’s #1 value of safety Ambassador, supporting JetBlue’s Safety Management System (SMS components, Safety Policy and behavioral standards
Identify safety and/or security concerns, issues, incidents or hazards that should be reported and report them whenever possible and by any means necessary including JetBlue’s confidential reporting systems (Aviation Safety Action Program (ASAP) or Safety Action Report (SAR))
The use of ChatGPT or any other automated tool during the interview process will disqualify a candidate from being considered for the position.
Equipment:
Computer and other office equipment
Work Environment:
Traditional office environment
Physical Effort:
Generally not required, or up to 10 pounds occasionally, 0 pounds frequently. (Sedentary)
Compensation:
The base pay range for this position is between $24.00 and $30.00 per hour. Base pay is one component of JetBlue’s total compensation package, which may also include access to healthcare benefits, a 401(k) plan and company match, crewmember stock purchase plan, short-term and long-term disability coverage, basic life insurance, free space available travel on JetBlue, and more.
Title: Office Assistant
Company: Just Play, LLC
Location: Hauppauge, NY
