Overview
Office Assistant Jobs in St. Louis City County, MO at AMISEQ
Title: Office Assistant
Company: AMISEQ
Location: St. Louis City County, MO
Description:
The Office Assistant is responsible for providing administrative support to the leadership of the Regional Office to ensure continuity of daily Regional Office functions and operations. This position coordinates with leadership to provide administrative services in conjunction with Global Practice and business line goals and objectives. The Office Assistant coordinates office support services, facilities management in order to ensure organizational effectiveness and efficiency.
Duties:
Facilitates the dissemination of office information to the Global Practices and departments as part of the overall communications and management process.
Monitor office deadlines and benchmarks and support presentation of monthly progress reports including tracking action items and progress updates.
Plan, coordinate and facilitate on-site and off-site meetings for the office. This may include: orientation and training, stakeholder meetings, management meetings, periodic reviews, etc.
Assemble and analyze information involving business plans, and financial reports, resulting in the final business plan submission.
Monitor, review, and approve standard expenditures to ensure the activities of the office are conducted within established budgets.
Prepare a variety of communication including emails, meeting agendas, and meeting minutes.
Supervise and coordinate admin staff
Maintain a high level of accuracy in preparing information
Supervise and coordinate admin staff
Coordinate office furniture and supplies
Maintain office equipment
Maintain office supply inventory
Administer office access security (badging and keys)
Support Human Resource with new hires and terminations
Process office accounts payable invoices
Maintain office telephone communication system
Coordinate company mobile phones
Monitor fleet assignments and documentation
Coordinate rental vehicles
Oversee office petty cash and banking
Coordinate building maintenance
Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Type 65+ words per minute
Effective verbal and written communication skills
Team building skills
Attention to detail
Time management skills
Multitask
Manage phone calls and correspondence (e-mail, letters, packages, etc.)
Performs other duties as assigned
Complies with all policies and standards
Requirements:
Physical:
Sitting, Standing, Walking, Talking, Hearing, Grasping, Fine Manipulation, Lifting up to 20 lbs.
Cognitive:
Requires ability to adapt, analyze, assess, calculate, make decisions, dependable, exercise good judgment, organize, prioritize, read, memorize, social skills, stress control and solve problems.
