Overview
Office Assistant Jobs in Oak Brook, IL at Northwestern Mutual Oak Brook
Full Job Description
Key Responsibilities (day to day tasks)
· Greet & assist visitors at the Oak Brook office
· Act as a liaison to the office of the building for facility requests from staff (ie, temperature adjustments, office repairs, etc.)
· Communicate e-mail messages from the building management company with the office personnel.
· Handle investment checks that arrive at the office & upload information into our Compliance system.
· Handle mail that arrives for the office
· Maintain a list of needed office inventory & maintain current office documents
· Assist with conference room reservations, as needed
· Liaison for office related vendors
· Set up cubicles for new hires & clean out cubes when someone leaves the company
· Send computers to network office IT to be reimaged for new staff & advisors
· Maintain computer inventory & maintenance
· Assist with setting up the printers & programs on the computers for new office staff (with the assistance of tech support, if needed)
· Handle printer & postage machine maintenance & supplies, as needed
· Provide guidance on general tech questions from office personnel & advise them to contact tech support
· Act as a secondary ESOM coordinator for office personnel (password resets, access to programs, etc.)
· Handle badges & office key for employees
· Send birthday messages to the office
· Work on an ongoing e-filing project
· Be flexible & open to handling additional office duties and projects, if needed
Minimum Job Requirements
· Bachelor’s Degree Preferred
· Advanced knowledge of Microsoft Office applications
· Outstanding organization skills
· Excellent customer service and professional office skills
· Highly self-motivated, self-directed, and able to take independent action to make sound decisions within established guidelines
· Strong interpersonal and team-building skills
Job Types: Full-time, Part-time
Pay: $19.00 – $22.00 per hour
Expected hours: 24 per week
Benefits:
Paid time off
Schedule:
8 hour shift
Ability to Relocate:
Oak Brook, IL 60523: Relocate before starting work (Required)
Work Location: In person
Title: Office Assistant
Company: Northwestern Mutual Oak Brook
Location: Oak Brook, IL
Category:
