Overview
Office Assistant Jobs in Sykesville, Maryland, USA at Mueller Homes, Inc.
Location: Sykesville
We are seeking a detail-oriented Office Assistant to provide essential daily clerical and administrative support to our office team. The Office Assistant will serve as the first point of contact for visitors and callers, be responsible for the daily office environment, and assist with a variety of tasks to ensure smooth functioning of the workplace. This role requires excellent multitasking skills, a proactive attitude, and the ability to adapt to changing priorities.
This role offers a FLEXIBLE 30 or 40 hour work week, with daily office attendance required. We provide this flexibility to accommodate individuals such as a college student, working parent, or someone who is unable to work 40 hours per week, but has the ability to work in the office 30 hours per week. Hours can be adjusted provided there is consistent daily support during core operational times.
Key Responsibilities
Reception Duties:
Greet and assist visitors, answer and direct phone calls, and manage incoming and outgoing mail. Welcome guests, provide a professional and friendly experience, and coordinate conference rooms and staff as needed.
Equipment & Supply Management:
Ensure office equipment such as printers, phones, etc. are in working order and/or make calls for repair. Order and maintain office supplies. Order and stock company branded apparel and distribute to employees.
Financial & Operational Support:
Provide direct support to Operations Manager and HR Manager by assisting with data entry, scheduling, filing, and document preparation, processing invoices, bank reconciliations, and other tasks, as needed.
Fleet Vehicle Maintenance:
Coordinate maintenance schedules, inspections, and repairs for company vehicles, ensuring compliance with regulations.
Data Entry:
Accurately input and update information in databases, spreadsheets, Quickbooks, and company systems.
Additional Duties:
Perform other clerical and administrative tasks as assigned to support the team’s goals and objectives.
Collaborate with, and serve as a backup to, the HR & Operations Specialist, for redundancy.
Qualifications
High school diploma or equivalent
Proven experience in an administrative or clerical role preferred.
Strong organizational skills with the ability to prioritize and manage multiple tasks with support to multiple personnel.
Excellent communication skills, both verbal and written.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic data entry systems. Knowledge of Quickbooks a plus, but will train the right candidate.
Ability to work independently and collaboratively in a team environment.
Reliable, punctual, and adaptable to a fast-paced work setting.
Valid driver’s license and ability to run daily errands, as needed.
Hours and Compensation:
Part-time (32 hours) or Full-time (40 hours) position, Monday through Friday
Benefits package includes holiday pay, paid time off, health insurance, 401k
To Apply, please submit ALL of the following, to be considered:
A brief cover letter detailing your experience and interest in the role.
Indicate your availability for either full-time (40 hours/week) or part-time (30 hours/week). If part-time, indicate number of hours per week you are available to work in the office in Sykesville, MD.
Note:
This is NOT a Hybrid job.
Send all of the above, with a copy of your resume to: Â We are an equal opportunity employer.
Seniority level
Entry level
Employment type
Other
Job function
Administrative
Industries
Construction
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Title: Office Assistant
Company: Mueller Homes, Inc.
Location: Sykesville, Maryland, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Office Assistant, Admin Assistant, Virtual Assistant/ Remote Admin)
