Overview
Office Assistant Jobs in Destrehan, LA at Boe and Company
Overview
We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will be adept at managing multiple tasks, demonstrating excellent communication skills, and maintaining a high level of professionalism. This role is crucial in ensuring the smooth operation of our office and assisting with various administrative functions.
www.cfarcounseling.org
KEY RESPONSIBILITIES
Communication/coordination
· Coordinates scheduling and calendar management, as well as content and flow of information to executives
· Schedules/coordinates meetings, develops/gathers meeting materials and develops agendas and prepares minutes for board meetings, executive leadership meetings, funder/payer meetings and partner meetings (current and potential).
· Drafts and prepares correspondence for internal announcements, executive meetings, board meeting and meetings with external organizations
· Manages correspondence for CEO and CCO as appropriate.
· Manages travel logistics and activities, including accommodations, transportation and meals as appropriate.
· Provides administrative and office support.
· Organizes team communication and plans events, both internal and off-site
Organizational effectiveness
· Monitors and tracks executive leadership annual goals and flags gaps, delays or risks to CEO.
· Liaises with employees to gather information and data critical for meetings for CEO and CCO.
· Researches and organizes data to support projects and executive leadership decision-making, as requested
· Prepares Word, Excel, Powerpoint Presentations, agendas, reports, and other documentation in support of objectives for the organization with oversite from CEO and CCO.
· Writes updated Policies and Procedures (drafts for CEO approval, specifically out of the specific clinical, operational, financial and HR domains)
Traffic control function for CEO and CCO
· Answer questions regarding administrative and operating policies and procedures or directs staff to the appropriate person to respond.
· Manages inquiries and directs to the appropriate CFAR leadership for response if unable to field directly.
POSITION QUALIFICATIONS
Position competencies/skill sets
· Personal integrity, ability to maintain confidentiality, and a strong commitment to quality.
· Demonstrated ability to foster cooperative and effective working relationships with employees, management and clients/customers.
Detail oriented and self-directed.
Ability to multi-task, prioritize, organize work, and meet changing deadlines.
Clear and effective communication skills (verbal and written)
Customer-service orientation, and great interpersonal skills.
Strong working knowledge of Outlook, scheduling, spreadsheet development, document development, and presentation development.
Comfortable with routinely shifting demands.
Working knowledge of general office equipment.
Excellent time management skills
PHYSICAL REQUIREMENTS
1. Frequent communications, verbal and written.
2. Regular interaction with internal agency staff, management, clients.
3. Frequent standing, sitting, and moving within the workplace.
4. Use vision and hearing to identify, observe and assess.
5. Heavy daily use of technology (PC, applications, phones) to perform essential job functions.
6. Occasionally lifts and moves material or objects weighing less than 40 lbs.
Please note, this job description does not attempt to itemize all the possible activities that may present themselves during the normal course of business. Nothing in this job description restricts management’s right to assign or reassign duties. The description reflects management’s assignment of essential functions and expectations.
Job Type: Full-time
Pay: $50,000.00 – $55,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Flexible spending account
Health insurance
Life insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Application Question(s):
Please provide your personal email address:
This role is an in-person position (M-F, 8 hours a day); do you agree to those terms?
Experience:
Executive administrative support: 1 year (Required)
Microsoft Office: 1 year (Required)
Ability to Commute:
Philadelphia, PA 19152 (Required)
Work Location: In person
Show more
Title: Office Assistant
Company: Boe and Company
Location: Destrehan, LA
