Overview
Office Assistant Jobs in Beavercreek, OH at Haverty Furniture Companies, Inc
Job Description and Duties
Under the general supervision, serves in the Recorder/Unit Clerk Section of Clinical Record Services. Performs a variety of duties related to Clients’ Individual Program Plan (IPP) and is expected to consistently exercise a high degree of independence in performing assigned tasks. This position serves as the Recorder for the Residence/Unit, attends IPP team meetings, and takes comprehensive minutes of the discussions and prepares/types the IPP. Also attends TRM, TPM and Special meetings as requested. In this position, will perform client record reviews, filing, and purging of records and serves as the liaison with the IPCs and residence Program Management. This position will provide clerical support, document management, scanning documents, and responsible for maintaining the volumes of documents and records. May be required to assist the Audit Team with comprehensive audits and perform other duties as required.
Individuals interested in applying must take and pass the Office Technician (Typing) examination to obtain list eligibility. To view the Exam Bulletin, click the following link or copy and paste the link into your web browser:
https://www.calcareers.ca.gov/JOBSGEN/4PB24.PDF
This position is not eligible for telework, this position is in person only.
Please tell us how you heard about us (click on link below).
https://forms.office.com/g/Em8dGRc5Mt
You will find additional information about the job in the Duty Statement.
Working Conditions
TYPICAL WORKING CONDITIONS: Ongoing interaction with clients, facility personnel and the general public. Position requires prolonged periods of sitting, extensive use of telephones, and video data terminals. Must be able to work under tight deadlines and irregular hours may be necessary. Potential exposure to communicable diseases, blood borne pathogens, and other conditions common to a clinical nursing environment.
This position requires a knowledge of the Individual Program Plan System, the Clinical Records Documentation System, Active Treatment, Individual Program Plan documentation requirements, and facility recording requirements/policies/procedures. Must have the ability to operate various office machines including computer, scanner, copier, follow oral and written directions, read and write English at a level required for successful job performance, make clear and comprehensive reports, meet and deal tactfully with the public, work independently utilizing a wide knowledge of vocabulary, grammar and spelling, communicate effectively, possess good organizational skills and knowledge of medical terminology. Must be able to evaluate situations accurately and take effective action, demonstrate good judgement and ability to communicate effectively, and perform and train varied clerical functions without direction or with minimal supervision.
PHYSICAL DEMANDS: Must possess and maintain sufficient strength, agility, endurance, and sensory ability to perform the duties contained in the duty statement.
Job Code #:
JC-425037
Position #(s):
472-206-1139-025
Working Title:
Office Technician (Typing)
Classification:
OFFICE TECHNICIAN (TYPING)
$3,609.00 – $4,518.00 A
Work Location:
Tulare County
Telework:
In Office
Job Type:
Permanent, Full Time
Department Information
The California Department of Developmental Services (DDS) is the agency through which the State of California provides services and supports to individuals with developmental disabilities.
These disabilities include intellectual disability, cerebral palsy, epilepsy, autism and related conditions. Services are provided through state-operated developmental centers and community facilities, and contracts with 21 nonprofit regional centers. The regional centers serve as a local resource to help find and access the services and supports available to individuals with developmental disabilities and their families.
Contact Information for Porterville Developmental Center is:
Porterville Developmental Center
HR/Recruitment and Exams
P.O. Box 2000
Porterville, CA 93258
(559) 782-2087 or (559) 782-2322
Contact Amanda Avila or Leigh Milan for questions specific to the essential functions of the position only.
Special Requirements
The position(s) require(s) a Background Investigation be cleared prior to being hired.
The position(s) require(s) Medical Clearance prior to being hired.
Electronic application submission is highly encouraged.
Submit a completed standard state application (STD. 678), copy of Typing Certificate, and copy of degree/transcript (if utilizing education to meet the minimum qualifications) by the final filing date. Applications submitted for vacancies must include the Position Title and Position Number in the Job Title Section and MUST be signed and dated. Applicants should indicate on their application, in the job title section, the type of eligibility they currently possess and which qualifies them to apply at this time. In the “Employment History” section of the application you must list your current employment history by providing the To and From dates with the month, day and year, the hours per week that you worked, which should be a whole number and not a range and the Total Worked (years/months). You must complete the Duties Performed section on the application. Applications with “see resume” are not acceptable. Applications received without all of this information will be considered incomplete and will not be processed. Candidates who do not submit all of the required documents will not be considered in the selection process. Surplus applicants must attach a copy of their surplus letter. Applications may be obtained from the Human Resources Personnel Office at the Porterville Developmental Center or completed and downloaded from the website indicated below. NOTE: All appointments are subject to State Restriction of Appointment (SROA), Departmental Restriction of Appointment (DROA), and Re-employment List procedures, pre-employment physical and fingerprint clearances. Further Information on the definition of the above may be found on the California State Department of Human Resources website at www.calhr.ca.gov.
***If you are using education to meet the minimum qualifications for this position, you must submit a copy of your degree/transcript. Please redact birthdate and social security number from degree/transcripts. An official transcript will be required prior to being appointed. Note: All foreign transcripts MUST be accompanied by a third party academic credential evaluation.
***Foreign Degrees or Transcripts – Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. PDC accepts foreign transcript evaluations that are completed by one of the services listed on these webpages:
NACES | Credentials Evaluations Provided by NACES Members
Association of International Credential Evaluators. Inc. (aice-eval.org)
If you are not basing your eligibility on an educational requirement, you may instead use the bypass option (when applying, select Choose/Upload for the required document and then select Bypass File).
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 4/12/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of Developmental Services – Porterville Developmental Center
Attn: HR/Recruitment and Examinations
P.O. Box 2000
Porterville, CA 93258
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of Developmental Services – Porterville Developmental Center
HR/Recruitment and Examinations
Porterville Developmental Center
26501 Ave 140
Porterville, CA 93257
Administration Building, Room 64 (non-operational on weekends and holidays)
08:00 AM – 04:30 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional. It may be included, but is not required.
Degree and/or School Transcripts
Other – Copy of Typing Certificate that was issued within the last four years and certified from a five-minute, proctored typing test with a minimum of 40 words perminute from any State Agency/Department, Business School or College, Adult Education Center, or Skills and Business Education Center. Typing Certificate must be submitted along with the application by the final filing date. Applicants must obtain typing certificate on their own. Porterville Developmental Center does not offer or schedule for typing tests.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Benefits
As a state employee working for the Department of Developmental Services, you and your family will have access to excellent medical, dental and vision insurance benefits in addition to retirement benefits.
Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment. Additional benefits may also be outlined for specific bargaining units in employee collective bargaining contracts. For more information, please visit the links below:
California State Civil Service Employee Benefits Summary
2024 CalPERS Health Benefit Summary
Contact Information
The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact:
Leigh Milan
(559) 782-2322
[email protected]
Hiring Unit Contact:
Amanda Avila
(559) 782-2087
[email protected]
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department’s EEO Office.
EEO Contact:
Kerrie Sawyer
(559) 782-2303
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Confidential Information
Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts.
Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birth date, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate may be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the California Department of Human Resources.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Title: Office Assistant
Company: Haverty Furniture Companies, Inc
Location: Beavercreek, OH
