Overview
Office Assistant Jobs in Dubai, Dubai, United Arab Emirates at ENGIE
Title: Office Assistant
Company: ENGIE
Location: Dubai, Dubai, United Arab Emirates
Job Title:
Office Assistant
Department:
Reporting To:
Site:
ES-
Job Purpose:
To provide both clerical and administrative support to professionals, either as part of a team or individually.
Key Responsibilities:
To perform any other duties assigned or delegated by his/her immediate supervisor
Answers telephone, takes messages and answers inquiries within assigned scope of responsibility
Maintains attendance reports, leave records, trip records and logs
Maintain financial records and make basic math computations quickly and accurately
Perform clerical and administrative tasks quickly and accurately
Knowledge and proficiency in the use of technology (i.e. computers, word processing, database spreadsheet programs and power point)
Knowledge and ability of record keeping methods, keyboarding and preparation of correspondence
Maintains files and financial records
Performs other duties assigned.
Answering the phone and answering queries
Photocopying and printing
Complete and mail bills, contracts, policies, invoices, or checks
Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers
QHSE
Take reasonable care of your own health and safety and not to put other persons – fellow employees and members of the public – at risk by what you do or don’t do in the course of your work;
Cooperate with any company efforts to improve health and safety at work;
Comply with any reasonable instruction given to you in the interest of health and safety.
Not to interfere with or misuse anything that’s provided for your health, safety or welfare
Report any accidents, injuries or illnesses you may suffer as a result of doing your work, or any accidents, injuries or illnesses you become aware off that involves a fellow employee or member of the public at your place of work
Skills Required:
Strong organisational skills
Presentation skills and attention to detail;
The ability to plan your own work, work on your own initiative and meet deadlines;
The ability to manage pressure and conflicting demands and prioritise tasks and workload;
Oral and written communication skills;
Tact, discretion and respect for confidentiality;
A pleasant, confident telephone manner;
Teamwork;
Reliability and honesty;
Qualifications:
Higher Secondary School Certificate
Other Requirements:
Able to give accurate and detailed information to visitors
In-depth knowledge of typing correspondences, reports and other documents
Proven record of answering telephone, giving relevant information to callers and routing calls to appropriate individual
Demonstrated ability to schedule appointments and meetings
Thorough understanding of making copies of printed documents, and filing correspondences, reports and records
Quick at compiling and typing statistical reports and charts
Computer: Extremely proficient in Microsoft Office applications
Communication: Able to work and converse efficiently with all levels of colleagues, clients and other external contact
Scope and Limits of Authority:
Business Unit: GBU Energy Solutions
Division: ESI AMEA – GCC & Pak – UAE
Legal Entity: ENGIE Cofely Energy Services LLC
Professional Experience: Skilled ( >3 experience <15 years) Education Level: None/GCSE
