Overview
Office Assistant – Access to Care Team (20613499) Jobs in Los Angeles, CA at Tri-City Mental Health Authority
Description:
Position Overview:
Join our vibrant Sales Division as an Executive Administrative Assistant, where you’ll play a pivotal role in supporting our VP and the entire team in a fast-paced, exciting environment. This is an incredible opportunity for an enthusiastic individual eager to learn and grow. You’ll manage reports, track monthly programs, and facilitate internal and external communications, all while maintaining our organized filing systems and general administrative duties. We’re looking for a motivated self-starter and strategic thinker who thrives under pressure and is ready to embrace the challenges of a dynamic workplace.
Key Accountabilities:
Communication Hub: Act as the primary contact for the Division’s monthly incentives and pricing programs, coordinating efforts with Portfolio Managers and suppliers.
Trade Day Management: Organizes and leads on the coordination, mapping and strategic planning with the VP to ensure days in the trade maximize efforts and output.
Meeting Coordination: Plan and manage the VP’s calendar, ensuring all meetings are organized and equipped with necessary audio-visual tools.
Strategic Program Tracking: Monitor and summarize monthly initiatives and key Focus Brands, ensuring everything is up to date and communicated effectively.
Spirit Trade Center Coordination: Oversees the booking of appointments, invites, sample replenishment, and reporting of ROI involved with the Spirits Training Center.
Event Management: Organize and manage special programs and raffles, ensuring smooth supplier bill backs and incentive payouts.
Data Analysis: Generate and distribute critical sales reports, including advanced Excel analyses to support the VP and Portfolio Managers as needed.
Payroll & Finance Support: Collaborating closely with the Payroll team and managing the Corporate Credit Card expenses.
Requirements:
Knowledge/Skills/Abilities:
Positive Team Player: A professional and process driven multitasker who thrives on the fact that the role is directly connected to the success of a very dynamic and winning team!
Analytical & Interpersonal Skills: Strong analytical abilities paired with excellent interpersonal skills to foster collaboration in a team environment.
Attention to Detail: A keen eye for detail and outstanding organizational skills, adept at juggling multiple tasks and meeting tight deadlines.
Communication Proficiency: Exceptional verbal and written communication abilities to convey information clearly and effectively.
Technical Expertise: Advanced proficiency in Microsoft Excel and the Office Suite (Word, PowerPoint, Outlook) as well as experience with Diver reporting tools and is a high-capacity learner willing to learn new tools.
Numerical Accuracy: High accuracy in managing sales data and numbers.
Independent Initiative: Ability to work with minimal supervision, proactively finding solutions and “thinking outside of the box.”
Flexibility: Willingness to work flexible hours as needed to fulfill all role responsibilities.
Team Player: A self-motivated and enthusiastic high achiever who thrives in a collaborative team atmosphere, always ready to lend a helping hand.
REQUIREMENTS:
High School Diploma or equivalent required
College degree or equivalent work experience/training/education preferred
Minimum 5 Years’ Experience in an Administrative Role
Proficient in Microsoft Office Suite: Word, Excel, Power Point & Outlook
Martignetti Companies prides itself on being a company where you can bring your best self to work every day. We strive to be an employer of choice where everyone feels they belong. We act on our commitment to Diversity, Equity & Inclusion by offering a substantial benefits package that includes generous paid time off, medical, dental, and vision insurance, a comprehensive 401K plan, and employee discounts. All are welcome to apply to work for a company that believes its employees are its greatest asset!
Martignetti Companies is an equal opportunity employer. We provide equal employment opportunities to all employees and applicants regardless of race, color, religion, age, sex, gender, sexual orientation, national origin, ancestry, disability, genetics, veteran status, or any other characteristic protected by state, federal, and local laws. We also comply with applicable state and local laws governing nondiscrimination in employment in every location where we have facilities.
EEO M/F/D/V
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as assigned to meet the ongoing needs of the organization
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Title: Office Assistant – Access to Care Team (20613499)
Company: Tri-City Mental Health Authority
Location: Los Angeles, CA
