Overview
Office Assistant/Administrative Assistant Jobs in Boston, MA at Royal Bank of Canada
The ideal candidate will possess exceptional organizational and multitasking skills, serving as a reliable backup to our Executive Assistants in confidently navigating a complex C-Suite environment. Your dedication to continuous improvement and proactive approach will be instrumental as you anticipate departmental needs and prioritize time, requests, schedules, and information.
THE ROLE: We are seeking a dynamic and proactive Department Administrative Assistant and onsite lead to join the AMD Data Center GPU & Accelerated Processing organization. Your duties will include, but is not limited to, project coordination, calendar and meeting management, travel, goods & services purchasing, report preparation, and expense reporting. As a pivotal member of our administrative team, you will thrive in a fast-paced, collaborative environment, partnering with executive assistants and chiefs of staffs to support a wide range of management levels, customers, and employees.
KEY RESPONSIBILITIES:
Provide comprehensive onsite administrative support for the Data Center GPU & Accelerated Processing team in Santa Clara, accommodating onsite, hybrid, and traveling employees.
Interface with executive management, customers, and visitors, redirecting inquiries and issues as needed.
Manage departmental financial processes, including budgets, contracts, purchase orders, payments, and vendor relations
Facilitate expense reporting and ensure timely submission for assigned executives.
Oversee inventory and procurement of departmental supplies and coordinate equipment or facility maintenance.
Handle IT new hire onboarding and support various departmental needs, including awards, onsite catering, and IT resources.
Serve as a backup for Executive Assistants, especially in executive calendaring and coordination of internal offsite meetings, customer events, and travel arrangements.
Understand business operations and use this expertise to help improve operations and overall efficiency of the organization
Exercise judgment and initiative, demonstrating flexibility and responsiveness in all tasks.
PREFERRED EXPERIENCE:
Bachelor’s Degree or equivalent level of experience
Proven track record of supporting large teams, including executive-level leaders.
Experience in departmental or executive administrative support.
Proficiency in a range of office automation tools and software, including PowerPoint, Excel, Word, SharePoint, and SAP.
Ability to collaborate effectively with diverse stakeholders and manage multiple tasks simultaneously
Excellent customer service and composure under pressure
Strong organizational skills, detail-oriented, ability to multitask and prioritize multiple projects in a timely manner
Effective written and verbal communication skills with co-workers, clients and customers at all levels
Demonstrated ability to partner well with others and build strong, effective relationships
Demonstrated ability to exercise judgment and initiative, with a high degree of flexibility and responsiveness.
ACADEMIC CREDENTIALS: Bachelor’s Degree or equivalent level of experience
Job Type: Contract
Pay: From $32.00 per hour
Schedule:
8 hour shift
Day shift
Work Location: On the road
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Title: Office Assistant/Administrative Assistant
Company: Royal Bank of Canada
Location: Boston, MA
