Overview
Office Assistant/File Clerk Jobs in Warwick, RI at Jake Kaplan’s
The Secretary will perform a variety of secretarial and clerical duties to assist the building/department administration and staff to provide an efficient, safe and effective professional learning environment for students, staff and parents.
Performs a variety of secretarial and clerical tasks to support the building/department administration and/or designee(s), including filing, record keeping etc.
Distributes mail and maintains electronic records and correspondences for the office/department/school. Ensures the use of proper grammar, punctuation and spelling in oral, written, and electronic communications.
Supports building administration on testing related activities as needed.
Works with administration to fill daily teaching vacancies.
Demonstrates technological literacy in multiple technological platforms and software systems. Prepares reports, surveys or reports for information. Types, reproduces and distributes notices to staff, students and parents in a timely and accurate manner.
Greets visitors, answers phones and communicates effectively in routine, sensitive and confidential matters. Exercises care in customer service with students, staff, parents, and the community as a whole.
Arranges appointments and maintains electronic records and schedules as assigned.
Orders and maintains varied inventories, including office supplies.
Creates and maintains a clean, safe, and efficient office environment.
Performs business and financial processes or procedures, as assigned.
Performs other duties as assigned by the principal.
Qualifications/Professional Credentials
High School diploma or equivalent required. Associate’s degree in related field preferred.
1 – 3 years of experience in office environment required.
Evidence of demonstrated proficiency in oral, written, and technological communications. District reserves the right to administer job skill testing as a term and condition of employment.
Knowledge, Skills and Abilities
Excellent secretarial and clerical skills
Excellent organizational and filing skills
Ability to use electronic equipment and systems for word processing, data management, information retrieval, visual presentations, telecommunications etc.
Technologically literate at intermediate level or above
Excellent verbal, written or electronic communication skills using proper grammar, syntax and vocabulary
Outstanding customer service
Ability to work independently without constant supervision and direction.
Ability to maintain confidential information
Ability to effectively communicate with students, parents and staff
Ability to maintain accurate records
Other Skills and Abilities
Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of students or employees of the district.
Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands & Work Environment
PHYSICAL DEMANDS: The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is mostly indoors: climate-controlled office or school setting
While performing the duties of this job, the employee is frequently required to walk and stand. Occasionally the employee will sit and/or run.
The employee will frequently bend or twist at the trunk while performing the duties of this job.
The employee will occasionally squat, stoop, kneel, reach above the head, reach forward and repeat the same hand motion while performing the duties of the job.
The employee may lift and move objects weighing 30 or more pounds.
The employee must also have the ability to work in office environment and operate varied technologies.
The specific vision requirements of the job include good depth perception and occasionally being able to see objects/persons at a distance.
While performing the duties of the job the employee frequently is required to hear conversation in quiet, as well as, a noisy environment and be able to tell where a sound is coming from.
The employee must be able to communicate in order to give directions.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasionally the employee must be able to meet deadlines with severe time constraints and interact with public and other workers. The noise level in the environment is usually moderate/loud.
Work hours: as determined by building principal.
Days: 221 days/year
Hourly pay starts at $19.69/hour
The Board of Education does not discriminate on the basis of race, color, national origin, sex (including sexual orientation and transgender identity), disability, age, religion, military status ancestry, genetic information (collectively, “Protected Classes”), or any other legally protected category, in its programs and activities, including employment opportunities.
Title: Office Assistant/File Clerk
Company: Jake Kaplan’s
Location: Warwick, RI
