Overview
Office Assistant – Financial Services – Grow with us! (#16351535) Jobs in Montvale, NJ at Madison Trust Company
About Us
We are a fast-growing construction company looking for a highly organized and motivated Construction Administrative Manager to take charge of the administrative and scheduling operations of our projects. Familiarity with Housecall Pro is a significant advantage, as this role involves managing workflows, scheduling, and communication using the platform.
Job Responsibilities
As a Construction Administrative Manager, you will:
Customer Interaction: Respond to incoming calls and emails, log inquiries, and provide excellent customer service while scheduling estimates and managing updates.
Project Scheduling: Prioritize and schedule jobs, ensuring workers are efficiently assigned based on availability and job readiness.
Materials & Deposits: Track material purchases, input data, and ensure deposits are collected and applied accurately to projects.
Invoicing & Billing: Generate and send invoices, monitor hours worked, and manage time-and-material billing. Follow up on unpaid invoices to maintain steady cash flow.
Team Support: Communicate job details, locations, and schedules with workers while addressing any logistical or scheduling conflicts.
Workflow Optimization: Streamline operations, group jobs by location, and prioritize based on job readiness, materials, and deadlines.
Progress Monitoring: Regularly review job statuses to ensure tasks are on track, permits are up to date, and invoices are sent promptly.
What We’re Looking For
We are searching for someone with:
Experience: At least 2 years in construction administration, project management, or a related role.
Housecall Pro Expertise: Prior experience with Housecall Pro is a significant benefit and will allow you to hit the ground running.
Organizational Skills: Exceptional multitasking and time management abilities to coordinate schedules, track materials, and manage deadlines.
Communication: Strong verbal and written communication skills to liaise with clients, workers, and vendors.
Problem-Solving: Resourceful and adaptable, with the ability to resolve scheduling conflicts and manage delays effectively.
Attention to Detail: Accuracy in tracking materials, hours, and invoices to ensure smooth operations.
Job Types: Full-time, Contract
Pay: $40,000.00 – $50,000.00 per year
Schedule:
8 hour shift
Weekends as needed
Work Location: On the road
Title: Office Assistant – Financial Services – Grow with us! (#16351535)
Company: Madison Trust Company
Location: Montvale, NJ
