Overview
Office Assistant II, III – Honaunau Elementary Jobs in Captain Cook, HI at Hawaii State Department of Education
Job Title
Administrative Assistant
Department
Central Development Support
Worker Type
Regular
Pay Type
Hourly
Hourly Rate
19.85
Work Shift
Scheduled Weekly Hours
40
Benefit Eligible
Yes
Post-Offer, Pre-Employment Physical Required?
No
Job Description Summary
Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of the business functions of University Advancement Development Office.
Job Description
Performs a variety of complex administrative tasks involving some discretion and requiring moderate amounts of independent judgment related to the oversight of the daily operations of the business functions of University Advancement Development Office.
Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a hybrid basis, following a successful period of six (6) months of employment. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.
The Division of University Advancement is committed to creating an inclusive work environment where all people feel safe, valued, and respected.
Job Duties:
Monitors and reviews operations of unit; ensures smooth work flow; ensures work product meets professional standards.
Serves as informational resource to staff; investigates and resolves problems or difficulties related to area of expertise.
Assists University staff, faculty, and students; answers inquiries and provides information.
Answers department phone line and sorts mail.
Gathers and analyzes statistical information regarding department’s programs and activities; produces reports.
May assist in the performance of various financial and budgetary tasks including preparing and monitoring budgets, preparing fiscal reports, or processing payments and maintaining an inventory of supplies.
May assist with onboarding of new staff members.
Processes travel reimbursements and expense reports.
Corresponds with constituents and enters contact data.
Event planning and event set up.
Minimum Qualifications:
Requires nine months of coursework or training beyond high school in Business Administration and three years of related experience, or an equivalent combination of education and expertise.
Preferred Qualifications:
Professional business experience and office management.
Familiarity with university ERP systems (i.e., Banner Finance and/or Advancement modules); experience using data analytic software (i.e., Business Intelligence (BI), etc.)
Experience handling budget adjustments, journal entries, travel reimbursements.
Familiarity with higher education accounting and purchasing procedures and guidelines.
Preferred Knowledge, Skills, and Abilities:
Ability to multitask and prioritize.
Additional Position Information (if applicable)
Special Instructions (if applicable)
To be considered for this position please upload a resume and cover letter.
Additional Information
A criminal background check is required. All campuses are smoke- and tobacco-free campuses.
This organization participates in E-Verify.
Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.
Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to
[email protected]
or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.
Diversity Statement
Miami University
is committed to creating an inclusive and effective teaching, learning, research, and working environment for all. For more information on Miami University’s diversity initiatives, please visit the
Office of Transformational and Inclusive Excellence
webpage. For more information on Miami University’s mission and core values, please visit the
Mission and Core Values
webpage.
Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from minorities, women, protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to
[email protected]
or 513-529-3560.
Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at:
http://www.MiamiOH.edu/campus-safety/annual-report/index.html
, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.
Labor Law Posters for Applicants
Please visit our
Labor Law Posters
webpage to access all relevant and applicable labor law information.
Title: Office Assistant II, III – Honaunau Elementary
Company: Hawaii State Department of Education
Location: Captain Cook, HI
