Overview
Office Assistant (Part Time) Jobs in Tucson, AZ at University of Arizona
Job Posting Title
Administrative Services Coordinator
Agency
435 OKLAHOMA LOTTERY COMMISSION
Supervisory Organization
Lottery Commission and Board of Trustees, Oklahoma
Job Posting End Date (Continuous if Blank)
March 01, 2025
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
Job Description
Position Overview:
The Oklahoma Lottery is seeking an organized, detail-driven, and proactive Administrative Services Coordinator to support a wide range of administrative functions. This role will assist with recruiting, payroll, purchasing, employee benefits, and various projects, ensuring smooth operations across the agency. The ideal candidate will be adept at multitasking, possess excellent communication skills, and demonstrate the ability to work independently while contributing to team goals.
Key Responsibilities:
Employee Support & Coordination:
Serve as the primary contact for OMES Shared Services to ensure seamless service delivery to lottery employees. Manage the submission and approval of agency time records in alignment with internal procedures.
Purchasing & Compliance:
Support the agency’s purchasing needs by utilizing the state P-Card for administrative purchases, ensuring compliance with Oklahoma’s central purchasing guidelines.
Onboarding & Employee Training:
Lead the enhancement of the Oklahoma Lottery’s new employee onboarding process, ensuring a smooth and efficient experience for new hires. Assist in planning and executing training programs to meet both state and agency requirements.
Employee Communication & Engagement:
Create and present engaging materials to keep employees informed of updates to state-run programs, benefits, and retirement options. Support the development and execution of the agency’s annual employee appreciation program to foster a positive workplace culture.
Reporting & Compliance:
Ensure the agency meets all statutory reporting requirements and supports internal audits as needed.
Various Projects as assigned.
Supervisory Responsibilities:
This position has no supervisory responsibilities.
Qualifications:
Education/Experience:
Associate’s degree in Business Administration, or at least two years of experience in technical clerical work.
Skills & Abilities:
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
Strong attention to detail, organizational, and multitasking skills.
Excellent written and verbal communication abilities.
Additional Considerations:
Conflict of Interest: All Oklahoma Lottery employees are prohibited from having a financial interest in any vendor doing business or proposing to do business with the agency.
Background Investigation: Applicants may be subject to a background investigation and credit analysis prior to employment. The results will remain confidential and not subject to public disclosure.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday
Jobs Hub
.
Title: Office Assistant (Part Time)
Company: University of Arizona
Location: Tucson, AZ
