Overview
Office Assistant Receptionist Jobs in New York, NY at Swann Auction Galleries
Title: Office Assistant Receptionist
Company: Swann Auction Galleries
Location: New York, NY
Job DescriptionOffice Assistant / ReceptionistWe are hiring an office assistant / receptionist to greet our customers and perform various clerical tasks. Since this person will be the first point of contact for our business, the ideal candidate will have a friendly demeanor, strong organizational skills, an eagerness to assist customers, and the motivation to embrace being the “go to” person for all staff. If you are someone who would enjoy greeting people and other office-related tasks, such as answering phones and coordinating schedules, we’d love to meet you.
This position reports directly to the Director of Human Resources & Operations.
Administrative Support:
Order and organize office supplies.
Keep a record of office supply inventory and expenses.
Manage filing, archiving, and overall office organization.
Assist with orders and set up of auction day staff lunches.
Provide Auction Day support including registering clients, phone bidding and online clerking.
Support the administrative team as directed.
Receptionist Support Tasks
Serve visitors by greeting, welcoming, and directing them appropriately.
Notify relevant employees when visitors arrive.
Answer visitors’ questions, calls, and emails, and provide them with the relevant information.
Organize the reception area while complying with office procedures, rules, and regulations.
Sign for deliveries and ensure all mail and packages are distributed accordingly.
Requirements
Excellent customer service skills with the ability to handle inquiries and complaints professionally, while maintaining client confidentiality.
Computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
Phone etiquette skills to handle calls with professionalism and courtesy.
Accurate data entry skills with attention to detail
Full time
In person
Monday through Friday 10-6, Occasional Saturdays
