Overview
Office Assistant/Receptionist Jobs in Marion, WI at Marion Body Works
Full Job Description
The Office Assistant/Receptionist will be responsible for handling general office tasks and administrative duties, such as directing communications between staff and customers, organizing schedules, assisting with events, entering data, and supporting other departments with administrative/clerical duties as needed.
ESSENTIAL JOB FUNCTIONS:
Answers telephones and manages the front desk area, including SWIPED ON
Greets & assists visitors
Assists employees who report to the front desk
Manages in-coming & out-going mail/packages (FedEx, UPS)
Admin tasks for President & Directors as needed
Assists in the execution of: Long Service Dinner, Company Picnic, Christmas Party, MBW Golf outing, Company cook-outs, Christmas for Kids, Ham/Turkey/Gift hand-out. Attendance is required for all events
Updates company info & data packet
Order & pick-up lunch as requested
Handles catering & clean-up for board meetings
Coordination & distribution of MBW newsletter
Manages Start the Week updates
Manages Certificate of origins for F&E
Orders office supplies for shop & office
Orders company envelopes/letterheads/forms, etc.
Orders coffee/soda/water supplies & stocks meeting room refrigerators
Schedules company vehicles for service
Updates company phone list
Coordinates Company employee details/mailings
Updates union agenda with required data
Maintains updated log of certificates of insurance
Schedules meetings at the request of others
Maintains breakroom kitchen/seating area
Assists with other related clerical duties, such as photocopying, scanning, filing, and collating
Assists with caring committee
AP invoicing entering as needed
Updates yearly calendar scheduling and events (Focus time, All Employee Meetings, etc…)
Coordinates flights and hotels for employees as needed.
SECONDARY JOB FUNCTIONS:
Orders tables/chairs needed for meetings/events
Vending machine point of contact
Aramark point of contact
Coordinates Blood drive & Safety shoe truck
Orders business cards as needed
Decorates front office (and front office planters) for the seasons
Maintains cube nametags & mailboxes
Other tasks as assigned
KNOWLEDGE, SKILLS, AND ABILITIES:
Ethical Conduct
Time Management
EXCEPTIONAL Organization Skills and attention to detail required
Excellent written and verbal communication skills
Pleasant & professional demeanor in all situations
Present a professional image
Ability to multi-task in a fast-paced environment.
Proficient computer skills in Outlook, Word, Excel, TCM, CRM, and Power Point.
Ability to read, comprehend and analyze relevant data, instructions, correspondence, and memos.
Ability to write clear correspondence and present information in one-on-one verbal exchanges with vendors, customers and other employees
Strong interpersonal and team orientation skills.
Demonstrate complete knowledge of mission, value, and ethics statement.
EDUCATION AND EXPERIENCE:
High School Diploma
Prefer 3 to 5 years of related experience
Must be computer keyboard and 10-key calculator proficient.
Experience in Microsoft Office, Excel and general ledger.
PC Proficiency
Title: Office Assistant/Receptionist
Company: Marion Body Works
Location: Marion, WI
Category:
