Overview
Office Assistant Senior, Temporary Jobs in Port Huron, USA at Macomb County Government
SalaryDepartmentOpening DateClosing Date
The Board of Commissioners (BOC) is seeking a temporary Office Assistant Senior. This position will be assigned up to 30 hours per week, April through July. The primary hours will be Monday-Friday 12 noon – 5 pm with additional hours that will vary based on the event schedule. This onsite position is based in downtown Mount Clemens, and occasionally in the field at special events.
In addition to general clerical support for the BOC office, this position will help with the office’s special events. This includes coordinating details with the venue, selecting and ordering promotional gifts such as t-shirts or mugs, designing and sending invitations, handling RSVPs, creating an event program and selecting the menu. Assisting at the event would involve greeting attendees and checking them in, setting up and cleaning up, and guiding attendees and speakers accordingly.
The employee will also collaborate with the communications staff to cover photos and social media.
More information about BOC events – such as the Green Schools celebration at the Detroit Zoo and Yoga at the Hill – can be found here: (Use the “Apply for this Job” box below)..
FLSA STATUS
Non-exempt – overtime pursuant to Human Resources and Labor Relations Policy
EMPLOYMENT RELATIONSHIP
Just cause subject to probationary period
CURRENT HOURS AND STARTING TIME
temp (approximately 30 hours per week) position. The starting time for this position is currently 12:00 p.m.
General Summary
Performs a variety of clerical and/or accounting duties, which require an understanding of departmental operations, a high degree of accuracy and independent judgment.
Essential Duties & Responsibilities
- Determines eligibility for programs funding in following policies and program directives.
- Performs data entry for record keeping, tracking, registration, inventory and ordering.
- Maintains inventory of perishable/non-perishable supplies and materials.
- Updates and maintains computer records at the office, County and State of Michigan level.
- Processes invoices as accounts payable/receivable, prepare and submit requests for payment of invoices and post payments entries.
- Answers procedural questions regarding various departmental functions, duties, actions and procedures, schedule appointments, set court dates, etc.
- Assists customers in person, on line or over the telephone.
- Receives (cashier), process and deposit payments/money for fees, fines, assessments, permits, tax payments, prepare and make daily bank deposits, etc.
- Performs bookkeeping to balance accounts, requests check, make journal entries, maintain spread sheets, etc.
- Prepares a variety of documents and correspondence using personal computers, printers, email, and other electronic means for Department Heads, Elected Officials, Managers, Supervisors and others.
- Operates a variety of computer database software programs required for efficient operation of services.
- Manages and accounts for petty cash operations.
- Arranges Interpreter Services, coordinate scheduling and process billing arrangements.
- Enters payroll data, run verification reports, split time to multiple funding sources.
- Audits accounts (internal/external), verify debits/credits, apply appropriate adjustments and update account status.
- Reviews forms, letters and legal documents for accuracy, correcting errors or rejecting forms to the originator to have them corrected and resubmitted.
- Maintains a variety of department, program and office operational records including registrations, licenses, credentials of staff, attendance, property/land ownership, leases and contracts, etc.
- Provides office administration and phone support to department staff, supervisors, managers and department directors.
- Schedules appointments, events, hearings and or meetings for staff, consultants, attorneys and others.
- Operates standard office equipment such as personal computers, facsimile machines, copiers, scanners, calculators and adding machines.
- Operates an automobile to perform assigned job functions.
Qualifications Required
Education and Experience
- One (1) year of office clerical work experience
Required Licenses Or Certifications
- Possession of a valid Michigan driver’s license and operable, insured automobile for authorized travel
Preferred Education And Experience
- Three (3) or more years of office clerical, bookkeeping or accounting related work experience
Knowledge Of COMPETENCIES FOR SUCCESSFUL PERFORMANCE OF JOB DUTIES
- Various and specialty designated data processing/computer systems and applications for office administration across many departments in the County
- Principles and practices of basic bookkeeping and invoice processing
- General clerical/administrative support and secretarial processes common to office…
Title: Office Assistant Senior, Temporary
Company: Macomb County Government
Location: Port Huron, USA
Category:
