Overview
OFFICE ASSOCIATE Jobs in Des Plaines, IL at State of Illinois
Key Responsibilities:
Office Management & Organization:
Maintain an organized office environment by filing documents, keeping records in order, and ensuring office supplies are stocked.
Implement and maintain office systems, including document management and electronic filing.
Assist in developing efficient workflows for administrative tasks.
Communication & Client Support:
Answer and direct phone calls, emails, and inquiries in a professional manner.
Greet visitors, provide assistance, and address general inquiries.
Maintain a professional and welcoming environment for staff, clients, and partners.
Documentation & Record-Keeping:
Organize and maintain confidential files and client records.
Assist clients with filling out paperwork and ensure accuracy and completeness of forms.
Handle confidential and sensitive information with discretion.
Administrative & Office Support:
Schedule meetings, appointments, and maintain office calendars.
Prepare reports, memos, and correspondence as needed.
Assist in compiling and submitting necessary documentation for regulatory compliance.
Support team members with administrative tasks as needed.
Qualifications & Skills:
Previous experience in an administrative or office management role preferred.
Strong organizational and multitasking skills with attention to detail.
Excellent verbal and written communication skills.
Ability to handle confidential information with integrity and discretion.
Proficiency in Microsoft Office (Word, Excel, Outlook) and document management systems.
Ability to interact professionally with clients, staff, and external partners.
Experience in filing, scheduling, and general office management.
Preferred Qualifications:
Experience in social services, non-profits, or client-based environments.
Familiarity with record-keeping requirements and compliance standards.
Bilingual (preferred but not required).
Job Type: Part-time
Pay: $16.00 – $19.00 per hour
Expected hours: 15 – 30 per week
Benefits:
Flexible schedule
Schedule:
No weekends
Ability to Commute:
Chicago, IL 60628 (Required)
Ability to Relocate:
Chicago, IL 60628: Relocate before starting work (Required)
Work Location: In person
Title: OFFICE ASSOCIATE
Company: State of Illinois
Location: Des Plaines, IL
