Overview
Office Associate | On-Site Jobs in Manila, National Capital Region, Philippines at SGS
Title: Office Associate | On-Site
Company: SGS
Location: Manila, National Capital Region, Philippines
Company Description
SGS is the world’s leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity.
Job Description
Primary Responsibilities:
Provides admin support to the OGC Sales team and department Managers
Creation of job orders, reports, billing to customers.
Archiving of data and documents.
Assistance in processing operationaldisbursements, cash advances, expense reimbursements, etc.
Specific Responsibilities
Create Inspection, Test Reports and other documents requested by clients.
Collaborate with finance team in generation of billing to clients
Transmit customer reports, billing plus other documents; and items needed by field-based personnel.
Coordinate with vendors in scheduling transportation, accommodation and other travel related requirements.
Maintain an updated database concerning customers, contracts, directories, proposals etc.. Upload and back-up soft copies of important documents in the server shared folders. Catalogue and archive any hard copies.
PR/PO processing, monitoring for office/operational supplies,
Liase with the various departments in the processing of cash advances or reimbursements, employee benefits, and other HR related concerns.
Other duties as may be assigned by Business Director, Sales and Admin Manager
Complies with the QHSE policies including but not limited to:
Demonstrates strong commitment to SGS QHSE Policies, Procedures, and Work Instructions by participating in safety meetings, completing required training, intervening in unsafe situations, refusing unsafe work, and complying fully with all applicable laws and regulations related to QHSE.
Responds appropriately to emergency situations and assists other staff members in maintaining readiness to respond to emergencies within the workplace.
Reports all incidents (actual incidents and near misses) in accordance with the SGS Incident Reporting requirements.
Uses all equipment (including safety equipment) in the manner intended and reports any damaged / lost equipment to supervisor.
Maintain a safe and tidy worksite.
Maintains awareness of hazards and proposes controls to supervisor, QHSE Representatives or relevant client / site contact.
Actively participates in incident investigations and risk assessments as deemed necessary by SGS management.
Qualifications
Graduate of any 4 -year course
No experience required
Additional Information
Experience/ Technical Knowledge
Must be computer literate on basic computer applications, MS Office
Must have typing/ encoding skills of 45 words/min
