Overview
Office Clerk Jobs in Portland, Maine Metropolitan Area at Preti Flaherty
Title: Office Clerk
Company: Preti Flaherty
Location: Portland, Maine Metropolitan Area
At Preti Flaherty we owe our success to people and processes. The Office Services Clerk provides vital support for both, so we’re currently seeking someone exceptional for this role. The ideal candidate will be a problem-solver who has excellent communication skills and impeccable attention to detail. This person should have experience working in an office environment, performing administrative tasks, and providing support to coworkers. The ability to multitask, manage complex schedules, and meet changing deadlines is essential for the position.
Objectives of this role
Ensure optimal use of equipment, supplies, and inventories through preventive maintenance
Maintain workflow by analyzing and refining standard operating procedures such as scheduling, communications, and office layout
Coordinate internal and external resources for expediting workflows
Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
Achieve organizational goals while adhering to best practices
Responsibilities
Manage the front-desk and reception areas, serving as the first point of contact for guests, employees, job candidates, and vendors
Perform general administrative tasks, such as answering and directing phone calls; handling email, faxes, files, mailings, and deliveries; and coordinating meeting-room calendars
Keep the office clean, stocked, and organized, especially the kitchen, conference rooms, stockrooms, storage closets, and communal areas
Order office supplies, stock supply stations and break areas, and ensure equipment is operable
Maintain filing system, contacts database, employee lists, and inventories
Provide ad hoc support to staff members and departments, including organization of on-site and off-site team events
Basic qualifications
Proven success in office coordination
Excellent written and verbal communication skills
Strong time-management and multitasking abilities
Proficiency with office applications, and aptitude for learning new software and systems
Ability to maintain confidentiality of company information
High school diploma or equivalent
Preferred skills and qualifications
Experience in helping to develop internal processes and filing systems
Ability to move 50 pounds, bend, stretch, and stand for extended period
