Overview
Office Clerk Jobs in Palmetto Bay, FL at Bright Behavioral Health
Description
The vacancy is for one (1) full-time position.
The position will be filled depending on applicant qualifications.
Under general supervision, to perform a wide variety of highly responsible administrative and clerical support to the department head and/or department; to perform routine administrative duties for a department such as budget, departmental programs and functions; to provide information and assistance to the public regarding departmental policies and procedures; and to perform related duties as assigned.
SUPERVISION RECEIVED & EXERCISED
Works under the general supervision of the Department Head and/or designee. May supervise clerical, temporary and volunteer staff.
Duties and Responsibilities
Provide administrative support functions for assigned programs including budgeting, purchasing, or other specialized department programs.
Collect, compile, and analyze information from various sources on a variety of specialized topics related to programs administered by the position or by management staff including financial, budget, or administrative issues or questions.
Performs independent professional and technical public administration duties in all assigned areas of the administrative program.
Performs management studies and makes reports and recommendations.
Participate in special projects and provide administrative support including research of new programs and services, budget analysis and preparation, and feasibility analyses.
Consult with business, citizens, personnel, consultants, governmental agencies, and associations to obtain or impart factual information.
May prepare applications, budgets, reports, resolutions, graphics, amendments, and justifications for grants and special funding.
May assist with annual audit and financial plan documents preparation; collect, organize, and compile information related to City and subsidiary audits.
Establish and maintain a variety of files and records in systems for retrieval by staff; determine subject and nature of files, cross-referencing and storage of this information in active, inactive or purge status.
Perform a variety of other clerical tasks as minor duties or back up to staff, including but not limited to, data entry, copying, recordkeeping, filing, and processing standard business forms.
Screen calls, visitors, and mail; answers questions and provides information to City staff and the public regarding City and departmental procedures and policies; follows up on sensitive customer complaints and inquiries.
Participate in administrative duties relating to the assigned office.
Research, compile, analyze, and summarize data for special projects.
Prepare various comprehensive reports.
Verifies and reviews materials, applications, records, and reports for completeness and conformance with established regulations and procedures.
Establish and maintain a variety of files and records of information pertinent to the administration of the Department and specific programs.
Maintain department supplies and equipment; contacts vendors and orders supplies as necessary.
May maintain calendar of activities, meetings, and various events for assigned staff and meeting rooms.
Coordinate travel arrangements.
Attend a variety of meetings.
Prepare presentation materials for meetings.
Prepare and compile agenda packets; may clerk, takes and prepare minutes of official board, committee, or commission meetings.
Perform other related duties and responsibilities as assigned by the Department Head and/or designee.
Knowledge, Skills & Abilities
Knowledge of:
Basic knowledge of general city policies, procedures and practices.
Research and reporting methods, techniques, and procedures.
Basic public relations techniques.
Modern office procedures, methods, and computer software and hardware including management information systems and office automation.
Principles and procedures of record keeping.
Principles of mathematics and statistics.
Proper English usage, grammar, punctuation and spelling.
Ability to:
Demonstrate excellent customer service.
Understand pertinent procedures and functions quickly and apply them without immediate supervision.
Maintain accurate records.
Read, understand and apply difficult materials.
Proofread and detect errors in keyboarding, spelling, grammar, and punctuation.
Plan and organize work to meet deadlines.
prepare and present reports in tabular, graphic and narrative form.
Plan and schedule work assignments, set priorities for, train, evaluate, select and recommended discipline of subordinates.
Establish and maintain effective relationships with those contacted in the course of work.
Basic public relations techniques.
Qualifications
Education:
Graduation from a high school or GED equivalent, including specialized secretarial and business training. Four (4) years of progressively responsible journey-level administrative/clerical and journey-level secretarial experience. Intermediate to advanced experience in Microsoft Office.
Experience:
Some administrative and analytical experience, preferably within a local government environment, in the collection, compilation, and analysis of data involving financial, budgetary, or administrative issues is highly desirable.
Applicants must successfully complete the following processes prior to starting employment:
Interview Process
Live Scan Background Investigation
Pre-employment Physical Examination Including a Drug Screen
Reference Check
This recruitment is open until a sufficient number of applications are received and may close at any time without prior notice. Applicants are encouraged to submit their applications as soon as possible.
Title: Office Clerk
Company: Bright Behavioral Health
Location: Palmetto Bay, FL
