Overview
Office Clerk/Administrative Assistant Jobs in Miami Beach, FL at Todd Michael Glaser
We are seeking a highly organized and detail-oriented individual to join our team as a Front Desk Agent. As the first point of contact for our guests, you will play a crucial role in providing exceptional customer service and ensuring a smooth check-in and check-out process. This position requires strong administrative and organizational skills, as well as proficiency in computer systems and office software.
Job Overview:
Telephones/ Fax/ Scan
· Answer all incoming calls and take written messages as needed or transfer calls to voice mail.
Administrative Support
· Assist with Processing Rental Applications for Property Managers using internal point system
· Assist Property Managers with Ordering Leases·
Assist Property Managers with HOA Applications
· Administrative duties as Directed by manager
· File/ Scanning – Assist Property Managers/ Maintenance Staff
Marketing
· Post Ads on Social Media for vacant properties – Linked In – Facebook – Other
· Review website postings with regards to updates and changes, ensure photos are correct
· Create monthly Social media calendar
· Assist sales staff with preparing marketing as needed (flyers, mailings)
Rental Brochures/ Forms/ Applications
· Make copies of applications, keep front cabinet stocked
· Make sure Property Managers have the correct applications for HOA/ Condo associations –
Reporting
· Reports as requested
Other
· Answer Guest Cards throughout the day
· Receive rental payments / lease renewal payments from walk-ins
· Process Move-Outs
· Assist maintenance with utility connections
· Receive Move-out keys/ obtain forward address and add to Appfolio
· Stock Kitchen and Bath supplies
· Assist with ordering supplies
. Accept and document keys returned from Tenant. Label keys/entry remotes/pool keys.
Requirements:
– Previous experience as a personal assistant, Medical receptionist, or in an administrative role is preferred
– Strong organizational skills with the ability to multitask effectively
– Excellent attention to detail
– Computer literacy with proficiency in office software (e.g., Microsoft Word, Excel)
– Ability to handle confidential information with discretion
– Exceptional communication skills, both verbal and written
– Professional appearance and demeanor
– Bilingual a plus!
Join our team as a Front Desk Agent and enjoy a rewarding career in the real estate property management industry. Apply today to be part of our dynamic team!
Job Type: Part-time
Pay: $19.00 – $22.50 per hour
Expected hours: 25 per week
Benefits:
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
Day shift
Monday to Friday
No nights
No weekends
Ability to Relocate:
Fort Myers, FL 33907: Relocate before starting work (Required)
Work Location: In person
Title: Office Clerk/Administrative Assistant
Company: Todd Michael Glaser
Location: Miami Beach, FL
