Overview
Office Coordinator Jobs in San Francisco Bay Area at RALPH KING FURNITURE AND CABINETRY, INC.
Title: Office Coordinator
Company: RALPH KING FURNITURE AND CABINETRY, INC.
Location: San Francisco Bay Area
Ralph King Cabinetry & Furniture · Bay Area, CA · Full-Time
About the Role We are a high-end custom cabinetry company serving the Bay Area. We design and build custom cabinetry for some of the most discerning clients and projects in the region. We are looking for a sharp, highly organized Office Coordinator who can step into established systems and keep pace with a fast-moving project environment. The right person communicates confidently with trades and clients, follows through without being reminded, and takes pride in keeping everything running smoothly.
Responsibilities
- Coordinate and maintain project files from inception through completion
- Schedule and communicate with install crews and field trades to keep projects on track
- Coordinate finish and material samples, track approvals, and follow up with clients and designers
- File and track preliminary notices (pre-liens) for active projects
- Obtain, organize, and submit insurance certificates (COIs) and compliance documents per job
- Maintain employee records, new hire paperwork, and HR forms in coordination with our outside HR firm
- Handle office correspondence, scheduling, and general day-to-day administrative support
- Assist with invoicing, expense tracking, and vendor coordination
- Prepare and manage DocuSign envelopes for contracts, change orders, and HR documents
- Process and track orders for materials, supplies, and vendor items
- Maintain and organize spreadsheets for project tracking, budgets, and reporting
- Manage digital file organization across shared drives and project folders
- Serve as a bilingual liaison between office, shop staff, and clients when needed
- What We're Looking For
- Exceptionally organized — you follow established systems with precision and keep everything on track without being asked
- Construction industry background — familiarity with trades, project flow, and job site coordination
- Strong written and verbal communication skills — comfortable working with contractors, designers, and clients
- Experience with pre-liens, COIs, and construction compliance documentation
- HR background — experience with onboarding, personnel records, compliance forms, and working alongside an HR firm
- Proficiency with Ease Central (ease.com) for benefits administration and HR recordkeeping strongly preferred
- Hands-on experience with DocuSign — preparing, sending, and managing signature envelopes
- Comfortable managing orders and tracking vendor/supplier purchases
- Proficient in spreadsheets (Excel or Google Sheets) — data entry, formulas, tracking logs
- Strong digital file management habits — organized, consistent, and systematic
- Interior design exposure or experience a strong plus
- Bilingual (Spanish/English) strongly preferred
- Proficient in Microsoft Office or Google Workspace; quick to learn new software
- Schedule: Full-time Compensation: Wage based on experience (DOE) Location: Bay Area, CA
- How to Apply: Please send your resume and a brief introduction [email protected]
- Benefits:
- 401(k)
- Health insurance
- Vision insurance
Location:
- South San Francisco, CA 94080 (Required)
Ability to Commute:
- South San Francisco, CA 94080 (Required)
- Work Location: In person
