Overview
Office Coordinator Jobs in Dubai, Dubai, United Arab Emirates at Confidential Events Agency
Title: Office Coordinator
Company: Confidential Events Agency
Location: Dubai, Dubai, United Arab Emirates
This is a full-time on-site role for an Office Coordinator. Will be responsible for managing day-to-day administrative tasks, handling phone calls, operating office equipment, and ensuring efficient customer service for an Events Agency. Additionally, will maintain communication channels within the office and support the events team with coordination tasks.
The ideal candidate should have a minimum of 4 years in corporate companies or Events companies or hotels.
This role is located in Dubai and offers a salary of AED 3000 – 3500.
Job Description
Smooth running of all office operations and this will include all building and facilities management.
Will be in-charge of the CEO’s calendar and schedule
Will have also an important role with Events team as an event coordinator as well , sending requests to hotels and suppliers and prepares quotes under the team supervision
Assist in managing the company events.
Maintain a good filing system as well as e-archive for administration documents
Keeps a register of fixed assets and maintains an easy cross reference system of all company assets
Manage office supplies and suppliers and be able to negotiate with them.
Diary and calendar management
Booking international travel arrangements
Use a range of office software, including email, spreadsheets and databases, to ensure the efficient running of the office
Manage communication with Governmental entities for administration purposes
Maintain the condition of the office and arrange for necessary repairs
Provide daily reports to the Management as requested
Manage the daily schedule of the company driver(s)
Check that data protection laws are being adhered to in relation to the storage of data, and review and update policies
Liaising with the Company’s partners to arrange regular testing and maintenance for office IT and technical assets
Maintaining employees’ HR records and leaves.
Must be familiar with basic personnel affairs including social insurance, recruitment, etc.
Accounting background is preferable.
Managing reception and switch board
Skills
The ideal candidates must have the following competencies:
At least 3-5 yrs. experience in a corporate company, events agency or a hotel in a similar role.
Educational background in business, administration, and management related fields. (Minimum diploma award)
Advanced knowledge in Microsoft Suite (Word, PowerPoint, Excel, outlook)
Fluency in written and spoken English is a must. Possessing another language will be an added advantage.
High organizational skills with eye for details
Possessing a can-do flexible attitude all the time and can work well under pressure.
Pleasant approachable personality.
It’s not a 9-6 industry so calibers need to be flexible when it comes to working hours.
Ability to work independently and be a trouble-shooter.
Strong collaboration, communication, and interpersonal skills.
Excellent time management skills
Exceptional customer service skills
Strong prioritization and organization skills.
Ability to handle confidential information
