Overview
Office Coordinator Jobs in Birmingham, AL at Orlando Health
The Administrative Assistant plays a vital role in supporting the Veterinary, Human Health, and Operations teams by managing course details, coordinating with instructors, and ensuring smooth event execution. The Administrative Assistant will be responsible for maintaining records in Momentus (venue and logistics software) and Aptify, coordinating logistics, and assisting with surveys, agendas, and event recaps. The role also involves data entry, scheduling, and maintaining trackers and reports. Strong organizational skills, attention to detail, and multitasking are crucial for success.
ESSENTIAL JOB DUTIES & RESPONSIBILITIES
Add and update event details in Momentus, confirming event logistics
Request and verify agendas, editing times as needed to ensure correct CE hours, and coordinate shuttle schedules
Keep instructor information current in Momentus, Aptify, and on the website
Oversee participant surveys, including pulling and compiling results, sending thank-you notes, and organizing monthly event recap meetings
Initiate discussions on post-event debriefs to review last minute changes or issues and update Momentus to prevent future problems
Assist with scheduling team meetings and course reviews
EDUCATION, EXPERIENCE SKILLS & ABILITIES
5-7 years of administrative experience, preferably in event coordination or a related field
Familiarity with Momentus and Aptify systems a plus
Experience in the veterinary or healthcare industry preferred
PHYSICAL REQUIREMENTS
Ability to sit, use hands and fingers, talk, hear, and smell continually.
Ability to stand, walk and reach frequently
Ability to climb or balance, stoop, kneel or crouch occasionally
Ability to lift and carry up to 10 lbs., and occasionally lift and carry up to 50 lbs.
Close vision required to see computer monitor, read documents, and operate copy and fax machine
Work environment is indoors and climate controlled. Occasionally exposed to outdoor weather conditions
Viticus Group is an equal opportunity employer and will not discriminate in recruiting, hiring, training, promotion, transfer, discharge, compensation or any other term or condition of employment on the basis of race, religion, color, age, sex, national origin, gender, or on the basis of disability if the employee can perform the essential functions of the job, with a reasonable accommodation if necessary.
ABOUT VITICUS GROUP
Working for Viticus Group is a unique and rewarding experience that goes beyond the ordinary. As the leading provider of world-class programming and in-depth learning opportunities for veterinary and human health professionals, Viticus Group stands out for its commitment to advancing medical education. The state-of-the-art labs at our cutting-edge technology facilities, housed in the Viticus Center, offer an unparalleled environment for continued education courses and specialized surgical training for both veterinarians and human health professionals. We are dedicated to bridging the gap between life and medicine, envisioning a future where all medical professionals have access to year-round, hands-on training for an extraordinary learning experience.
WHY YOU WILL LOVE WORKING HERE
We offer a vibrant and supportive work environment where your contributions are highly valued, and your professional growth is our priority. You will have the opportunity to work on impactful projects, develop your expertise in Veterinary & Human Health education, and make meaningful contributions to the field. At Viticus Group, we are committed to fostering a culture of excellence, collaboration, and innovation. We believe in work-life balance and infuse our professional ethos with fun through team outings, friendly contests, and shared lunches. Joining Viticus Group means becoming part of a dynamic and supportive community where your efforts are not only recognized, but celebrated.
PERKS
Competitive & Transparent Salary
Free employee only coverage for Medical, Dental, Vision, STD, LTD, & Life Insurance
401K with 3% match
Supportive and collaborative work culture
Ongoing professional development opportunities
Title: Office Coordinator
Company: Orlando Health
Location: Birmingham, AL
