Overview
Office Coordinator Jobs in Honolulu, HI at Alert Alarm and National Fire Protection (Alert Alarm)
Full Job Description
About Us
Alert Holdings Group LLC has built a reputation as a full-service life and safety provider of the highest quality products and services since 1962. With offices on Oahu, Maui, Big Island, and Kauai, we are able to provide standardized services statewide for life and safety systems like none other. We protect nearly 33,000 residential and commercial customers.
Role Overview
The Office Manager plays a multifaceted role, combining administrative and organizational responsibilities to ensure the smooth functioning of the office environment. This position will take direction from the President and deal with confidential information. They will be responsible for providing essential support to the President and assisting in various operations activities.
Key Responsibilities
Provide efficient administrative support to streamline office operations.
Manage office supplies, equipment, and facilities for optimal functionality.
Organize and schedule meetings and appointments and handle correspondence.
Coordinate travel arrangements (ground, air, and hotel) and prepare detailed travel itineraries.
Organize special events, corporate visitors, and meeting agendas for the Executive staff.
Act as a liaison between employees, management, and different departments, facilitating effective communication and collaboration.
Develop and implement office policies, procedures, and standards to ensure organizational efficiency.
Oversee office maintenance and security and promote a safe and productive work environment.
Coordinate and execute office events, meetings, and conferences, managing logistics and schedules.
Maintain accurate records, filing systems, and databases with a focus on confidentiality.
Address day-to-day office challenges, finding solutions in the organization’s best interest.
Answer incoming calls promptly and professionally, directing inquiries to the appropriate staff members or departments.
Perform other duties as assigned.
Qualifications
5-7 years of administrative experience
High School Diploma or General Education Degree (GED), college degree preferred
Proficiency in Microsoft Office applications (Word, Excel, Access, Outlook)
Time management, planning, and forward-thinking skills
Self-motivated and a professional attitude
Ability to make sound decisions, be very organized and detail-oriented
Strong listening, written, and verbal communications skills
Ability to multi-task, prioritize, and manage time effectively
Work Requirements
This job involves using a computer for extended periods of time.
The facility is a secure worksite.
The salary range starts at $22/hour.
We offer a full benefits package including health, dental, and eye insurance, STD, Life Insurance, a 401k savings plan, paid-time-off benefits, training, opportunities for growth and development, and a team that cares about you. We even offer pet insurance!
We are a proud Equal Opportunity Employer
EEOC Statement
Alert Alarm provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Title: Office Coordinator
Company: Alert Alarm and National Fire Protection (Alert Alarm)
Location: Honolulu, HI
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