Overview
Office Coordinator Jobs in Sliema, Malta at evoke
Title: Office Coordinator
Company: evoke
Location: Sliema, Malta
About the role…
As our Office Coordinator you will be an ambassador of the evoke group plc. You will greet colleagues, visitors, and suppliers as they enter the office, as well as perform office and administrative duties. This is a role for an enthusiastic, energetic person as you will be at the heart of our office vibe and play a big part in facilitating collaboration and nurturing our team spirit. This position reports to the Workplace Experience Manager.
What you will be doing..
Receiving incoming courier packages and preparing outgoing packages
Taking responsibility for office cover and operations in the absence of workplace experience manager
Processing daily outgoing mail and retrieving incoming mail from security including opening, and sorting
Greeting all visitors by offering refreshments, informing the appropriate staff of their arrival
Managing boardroom bookings
Making sure reception/lounge/meeting rooms area is kept tidy at all times
Managing health and travel insurance new applications and claims
Managing all office orders including supply orders maintaining appropriate quantities
Managing taxi transfers and bookings
Managing requests for new mobile lines
Assisting management with any administrative duties as needed
Booking local and international couriers as required
Support onboarding process for new starters, welcoming them and conducting office tours
Coordinating on site events and office catering
Managing our desk booking system
Assisting with Oracle for Invoicing and Accounting purposes
Being first point of contact for employee’s and guests. Assisting with HR and IT team requests as required
Ad hoc related duties as required
Who we are looking for.
Minimum 2 years’ Front Office/Concierge/Reception experience in a corporate, hospitality or similar environment
Excellent communication skills in both verbal and written English.
A high energy character able to encourage and contribute to a fun office environment.
Previous office Administration experience would be preferential.
Available to work from our office in Sliema (this position is not remote – includes some flexible working).
Proficient in all Microsoft Office application.
Ability to work in a fast-paced and multi-national environment and within a well-organized team.
Confident and willing to work autonomously with the full responsibility of running office operations.
Strong organizational skills, ability to prioritize and multi-task.
Smart appearance and excellent attendance.
