Overview
OFFICE COORDINATOR Jobs in Elgin, IL at State of Illinois
Compliance Associate & Administrative Assistant
Company: Ways2Well
Location: Remote
Job Type: Full-Time
About Ways2Well
At Ways2Well, we are pioneering the future of personal health and wellness management. Through comprehensive blood lab analysis, we provide insights into individuals’ current health states and create personalized solutions to prevent chronic illnesses. Our virtual, low-cost care model eliminates the need for time-consuming doctor visits, ensuring convenience and affordability.
About the Role
We are seeking a proactive and highly organized Compliance Associate & Administrative Assistant to support both administrative functions and compliance-related responsibilities. This hybrid role is ideal for someone detail-oriented, tech-savvy, and able to manage operational tasks while ensuring regulatory and policy adherence. The ideal candidate will have strong project leadership skills and be an expert in Excel, capable of handling complex data analysis and reporting.
Key Responsibilities
Compliance Management:
Assist in monitoring and ensuring adherence to company policies, industry regulations, and legal requirements.
Maintain compliance documentation, tracking policy updates and employee training records.
Support audits by gathering and organizing required compliance-related materials.
Research and stay up-to-date with relevant compliance laws and best practices.
Assist in implementing and maintaining internal compliance programs, including reporting and incident tracking.
Administrative & Project Leadership Support:
Lead and manage administrative projects, ensuring timely completion and operational efficiency.
Oversee cross-functional project coordination, tracking key deliverables and milestones.
Manage calendars, schedule meetings, and coordinate virtual engagements.
Organize and maintain company records, documentation, and internal communication.
Track, analyze, and organize data; create reports and presentations as needed.
Draft and manage emails, memos, and external correspondence.
Identify process improvements and efficiency-enhancing solutions.
Excel & Data Management:
Expert-level Excel proficiency required (advanced formulas, pivot tables, macros, VLOOKUP, data visualization, automation).
Analyze and interpret data, preparing detailed reports and insights for leadership.
Ensure accuracy and integrity of data across compliance and administrative tasks.
What We’re Looking For
Project Leadership: Strong experience leading administrative and compliance-related projects.
Compliance Awareness: Experience with or strong understanding of compliance, regulatory requirements, and internal policy management.
Expert-Level Excel Proficiency: Must have advanced Excel skills, including complex data analysis, pivot tables, and automation.
Proactive Problem-Solver: Ability to anticipate needs and take action before issues arise.
Excellent Communicator: Strong written and verbal skills for seamless interactions.
Tech-Savvy: Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with compliance tracking software is a plus.
Highly Organized: Ability to multitask, prioritize, and manage time effectively.
Detail-Oriented: A meticulous approach to handling information, reporting, and compliance tracking.
This position is a great fit for someone looking to combine project leadership, compliance management, and high-level administrative support in a dynamic, fast-paced environment.
If you thrive in a role that requires both structure and adaptability, we’d love to hear from you!
Title: OFFICE COORDINATOR
Company: State of Illinois
Location: Elgin, IL
