Overview
Office Coordinator Jobs in Chesapeake, VA at City of Chesapeake
The Administrative Assistant in the Marketing department is responsible for delivering daily clerical and administrative support to team members and external stakeholders. Responsibilities include managing calendars, coordinating events, processing invoices, and facilitating communication between social media, graphic design, and studio teams.
Responsible for all administrative tasks, including, but not limited to originating and routing of project proposals and memoranda, processing invoices, balancing and replenishing petty cash, reserving rooms for meetings and events; and placing catering orders.
Provide clerical and administrative support to department management and team members to align social media and public relations activities with overall marketing strategies and objectives.
Maintain and manage the calendars of the assigned departmental management team members. Coordinate meetings as requested and resolve any scheduling conflicts that arise.
Coordinate attendance for special events and fundraisers under the direction of Department management and VP.
Coordinate and facilitate the sharing of files on Jostle between the social media team, graphic design, and the Studio team.
Act as liaison for all internal and external graphic design requests.
Enhance and optimize the use of Jostle to ensure the Marketing and Membership teams become proficient users, setting an example for other departments.
Assist the Member Growth and Retention Department with scheduling for all community events.
Manage the procurement and inventory of DOHC swag and supplies, order and track giveaway items, assemble raffle baskets for employer events, execute weekly new member text campaigns, and handle deliveries across the Palm Springs campus as needed.
Work closely with the Marketing and Membership Growth and Retention department team members to align social media and public relations activities with overall marketing strategies and objectives.
Coordinate with external vendors, agencies, and partners as needed to execute marketing campaigns and initiatives.
Perform other duties as assigned.
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High school diploma or equivalent required. Bachelor’s degree in Marketing, Communications, Public Relations, or related field preferred.
2+ years of experience in marketing, digital marketing, advertising, public relations or social media required. Experience in the healthcare or hospitality industry preferred.
Excellent organizational skills and attention to detail, with the ability to multitask and prioritize in a fast-paced environment.
Proficiency with social media and Google analytics preferred.
Experience with graphic design, video editing, or content creation tools (e.g., Adobe Creative Suite) is a plus.
Knowledge of HIPAA regulations and healthcare compliance is desirable.
Ability to work effectively, efficiently, and independently in a remote work environment is vital.
Experience using Zoom, or other video conferencing apps.
Current valid CA Driver’s License and proof of auto insurance required.
At the discretion of DOHC/FHC management, this position has the potential to be a full or hybrid telecommuting position.
Title: Office Coordinator
Company: City of Chesapeake
Location: Chesapeake, VA
