Overview
Office Coordinator Jobs in New York, NY at EQ Office
Job Summary :
The Administrative Assistant II provides comprehensive administrative support to project teams at a leading employee-owned mechanical commercial construction company in Denver. Key responsibilities include preparing reports and presentations, managing calendars and communications, coordinating meetings and travel, maintaining organized filing systems, and handling timekeeping and expense reporting. This role requires strong attention to detail, excellent organizational skills, and the ability to thrive in a fast-paced, team-oriented environment.
Company Overview:
Established in 1946, TDIndustries has developed into one of America’s premier Mechanical Construction and Facility Services companies serving clients through the full life-cycle of a facility, to include engineering, construction, operations and maintenance. For 70 years, our employee-owned company has provided innovative services that optimize the performance of world-class mechanical and electrical systems that serve healthcare facilities, hotels, schools, sports arenas, mission critical facilities and industrial complexes and other essential institutions.
Our employees, whom we call “Partners” are the heart of our success and what sets us apart from our competitors. FORTUNE Magazine recognized TDIndustries as one of the “100 Best Places to Work”, “Top 50 Training Organizations” and “Top 30 Companies to Retire From” due to our solid commitment to the personal and professional development of each employee.
Essential Duties:
Perform general office duties such as maintaining inventory and ordering supplies, maintaining records and files, processing invoices, and keeping supply closets and common areas clean and organized. Provide overall administrative support for the team
File and retrieve documents, records, and reports. Process documents to update and maintain files and records; i.e. phone and address lists, distribution lists, etc.
Greet guests in a professional, friendly, hospitable manner. Answer electronic communications and phone calls and directs calls to appropriate parties. Provide callers with information such as company addresses, directions to the company location, company fax numbers, company website, and other related information.
Compose, format and type routine correspondence
Receive, sort, and forward incoming mail. Coordinate the delivery of express mail services (FedEx, UPS, etc.)
Put together files for business documents for each assigned project
Prepare agendas and supporting meeting handouts
Prepare and code invoices, complete expenses reports, letters and other documents using word processing, spreadsheet, database, or presentation software. Assis with petty cash activity
Responsible for the function of timekeeping and system entry
Provide support for Partner licensing renewals, reminders of employee training and assists with mobile device issues
Minimum Requirements:
High School Diploma or equivalent
2-5 years of experience
Must have demonstrated proficiency with Microsoft Suite such as Outlook, Word, PowerPoint, OneNote, Excel
A Salary Range for this role is $19.71 – $26.44 per hour.
The estimate displayed represents the typical salary range or starting of candidates hired in Colorado. Factors that determine your actual salary may include your specific skills, how many years of experience you have and comparison to other employees in that role.
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Title: Office Coordinator
Company: EQ Office
Location: New York, NY
