Overview
Office Coordinator Jobs in Centerville, SD at Hefty Seed Company
Team Delegate, LLC is a leading provider of virtual executive assistant services. Founded in 2019, our company is backed by over 20 years of industry expertise from our Founder. We proudly support small business owners and entrepreneurs by offering remote executive assistance that allows them to focus on strategic growth rather than administrative tasks.
Our mission is to empower clients to concentrate on the big picture by handling the details that keep their businesses running smoothly. At Team Delegate, we foster a fun, professional, and growth-oriented work culture, valuing our team members and their professional development. Though our team is fully remote, we deeply value collaboration and time spent together.
We are seeking proactive, tech-savvy virtual executive assistants to join our expanding team. If you’re an exceptional executive assistant seeking a flexible work schedule, we’d love to hear from you!
This is a remote position.
Job Responsibilities:
Manage calendars and scheduling efficiently
Coordinate travel arrangements, including accommodations and itineraries
Oversee social media management and engagement
Create professional PowerPoint presentations
Handle invoicing and manage payment processing
Prepare and submit expense reports
Provide excellent client care and support
Assist with light event planning and coordination
Manage and organize email correspondence
Help create and maintain procedural documents
Manage newsletters for distribution
Preferred Candidate Attributes:
Ability to work independently in a virtual environment, managing tasks and meeting deadlines
A proactive work ethic with a strong sense of responsibility
Exceptional attention to detail
Pride in producing high-quality work
Strong written communication skills
Ability to follow both written and verbal instructions accurately
Excellent customer service skills
Ability to handle multiple tasks and prioritize effectively
Strong organizational skills for managing multiple clients
Commitment to maintaining confidentiality
Required Abilities:
Establish and manage priorities effectively
Analyze complex information and draw meaningful insights
Develop strategic solutions to address challenges
Work in a methodical and sequential manner
Design and systematize processes for efficiency
Visualize and diagram workflows, steps, and procedures
Create order and structure from disorganized situations
Organize both information and physical/material resources effectively
Implement structured systems to improve workflow and efficiency
Requirements:
Minimum of three (3) years of experience as an administrative or executive assistant
Fully equipped home office, including:
A computer with the full version of MS Office 365:
High-speed internet access
A smartphone with email capability
A computer with a functioning webcam for virtual meetings
Strong proficiency with cloud-based tools (e.g., Google Workspace, project management software)
Excellent time management and organizational skills
Ability to maintain a high level of professionalism and confidentiality
Note:
This is a 1099 contractor position.
The role is fully remote.
A background check is required prior to contracting with us.
We are seeking candidates with availability during regular business hours (8 a.m. – 5 p.m.). Please note, this is not a project-based position and cannot be done alongside a full-time job.
At this time, we are not hiring applicants residing in MT, PA, NY, NJ, or CA. Applicants from these states will not be considered.
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Title: Office Coordinator
Company: Hefty Seed Company
Location: Centerville, SD
