Overview
Office Coordinator Jobs in Lucerne, Lucerne, Switzerland at EQ Corporate GmbH
Title: Office Coordinator
Company: EQ Corporate GmbH
Location: Lucerne, Lucerne, Switzerland
Office Coordinator – Payroll, Accounting & Business Administration
Location: Lucerne, Switzerland (Hybrid/Remote Possible)
Industry:Â Consulting, Healthcare, Medical Devices, Diagnostics
Languages: Fluent in English (German and Spanish are a plus)
Experience:Â 2+ years preferably as an Office Manager assistant, Administrative Assistant, or Finance/HR Coordinator
About the Role:
Discover EQ Corporate, the Swiss Subsidiary of the Mexican firm Equiver, supported by over two decades of industry expertise. As a dynamic and innovative consultancy, we specialize in providing straightforward market access soulutions for business entering both the Mexican and international markets.
We are seeking a highly organized and detail-oriented Office Coordinator to oversee the day-to-day administrative and financial operations of our growing business. The ideal candidate will have experience in payroll, daily accounting, business expenses, and general office management, preferably in a startup or fast-growing company. This role is crucial in ensuring the smooth operation of our Swiss Office in Lucerne, with flexibility for hybrid or remote work.
Key Responsibilities:
1. Payroll & Accounting Support
• Process monthly payroll for employees and ensure compliance with Swiss labor laws.
• Manage business expenses, reimbursements, and supplier payments.
• Handle daily accounting tasks, including invoice processing, bank reconciliations, and bookkeeping.
• Assist in preparing financial reports and budgeting.
• Liaise with external accountants and tax advisors to ensure compliance with Swiss tax regulations.
2. Office & Administrative Management
• Oversee day-to-day office operations, including supplies, equipment, and vendor management.
• Manage employee records, contracts, and HR documentation.
• Coordinate travel arrangements, company events, and meetings.
• Assist in onboarding new employees and ensuring proper documentation.
3. Business Operations & Compliance
• Ensure compliance with Swiss business regulations related to payroll, HR, and finance.
• Maintain accurate records of business expenses, invoices, and financial documents.
• Work closely with founders and management to optimize office processes and business operations.
Requirements:
• Fluent in English (German and Spanish are a plus).
• 2+ years of experience as an Office Manager, Administrative Assistant, or HR/Accounting Coordinator.
• Experience in payroll processing and basic accounting (knowledge of Swiss payroll and tax regulations is a plus).
• Familiarity with accounting software (e.g., QuickBooks, Bexio, SAP, or similar).
• Strong organizational and multitasking skills with attention to detail.
• Comfortable working in a startup environment, adapting to fast changes and new challenges.
• Proficiency in Microsoft Office (Excel, Word, Outlook) and Google Workspace.
Nice to Have:
• Experience working with Swiss HR and accounting regulations.
• Knowledge of Swiss business compliance and tax laws.
• Prior experience in a startup or small business environment.
What We Offer
• A key role in a growing Swiss business with opportunities for career development.
• Competitive salary and flexible working conditions (hybrid/remote possible).
• Dynamic, international work environment with exposure to healthcare, consulting, and startup operations.
If you are a proactive and detail-oriented Office Coordinator with experience in payroll, accounting, and administration, we’d love to hear from you!
