Overview
Office Coordinator Jobs in Oakland, CA at Prodigy Resources
Title: Office Coordinator
Company: Prodigy Resources
Location: Oakland, CA
We are seeking a proactive, detail-oriented, and self-motivated Office Coordinator to provide high-level administrative support to our Oakland office. The ideal candidate will have exceptional organizational skills, strong communication abilities, and the ability to manage competing priorities with a positive and solution-oriented attitude.
Key Responsibilities
:Team Support
- :Serve as a key member of the administrative team, providing comprehensive support to office staff and leadership in the New York City location
- .Maintain up-to-date records and documentation, ensuring information on SharePoint is accurate and organized
- .Assist in the management of various office documents and internal systems
.
Office Operation
- s:Oversee day-to-day office operations to ensure a smooth, efficient office environment for all staf
- f.Manage office supplies, handle procurement and inventory, and ensure all office spaces, including desks and meeting areas, are properly set u
- p.Maintain stocked grocery inventory and ensure kitchen areas are functional and well-equippe
- d.Coordinate with the building’s security team to manage badge access, ensuring proper security protocols and maintaining accurate access record
s.
Event and Meeting Coordinati
- on:Assist with organizing and executing office events, large meetings, and conferences, including venue selection, catering arrangements, and technological set
- up.Ensure meeting rooms are equipped with necessary tools and kept organized for seamless u
- se.Assist with the logistical details of office-wide events or team-building activiti
es.
Collaboration & Supp
- ort:Work alongside other office administrators across the organization to streamline processes, standardize procedures, and share best practi
- ces.Partner with IT leadership to develop communication strategies and collect user feedback to improve office syst
- ems.Provide additional administrative support for special projects or requests as nee
- ded.Be flexible in adapting to changing priorities and unexpected demands, maintaining a positive and professional demeanor at all ti
mes.
Qualificat
- ions:1-2 years of administrative experience in a professional office environment, ideally supporting senior leader
- ship.Excellent organizational skills and attention to detail, with the ability to multitask and meet deadl
- ines.Proficiency with Microsoft Office Suite (Outlook, SharePoint, Excel, PowerPoint, and Word), and experience with enterprise platforms such as Workday is a
- plus.Strong written and verbal communication sk
- ills.Ability to handle sensitive information with discretion and confidentia
- lity.Flexible, resourceful, and proactive, with a professional attitude under pres
sure.
Schedule & Loc
- ation:This is a part-time position based in Oakla
- nd, CAIn-office attendance is required on Monday, Wednesday, and Friday from 9:00 AM to 5:
- 00 PM.Additional hours may be required during special events, meetings, or significant office activities, with prior n
otice.
