Overview
Office Coordinator Jobs in Austin, TX at Spencer Fane
Full Job Description
FLSA STATUS:Non-Exempt
LOCATION:Austin, Texas Office
SCHEDULE:M-F 8:30-5:00 (in office daily)
POSITION SUMMARY
TheOffice Coordinatoris a non-exempt, full-time position based in ourAustin, TX office. This position is responsible for delivering exceptional administrative support and customer service by coordinating and providing administrative support for one or more offices. Spencer Fane offers an excellent benefits package and an opportunity to work in a challenging and collaborative environment.
*only local candidates will be considered*
POSITION RESPONSIBILITIES
Handle all receptionist duties for the office, including greeting guests, sorting and scanning incoming mail, booking conference rooms and reserving visiting attorney offices
Manage office maintenance and upkeep; set up maintenance requests when needed, meet with vendors, schedule appointments, order and stock supplies, stock conference rooms, maintain basic cleanliness in the office, and decorate for holidays/events
Maintain supply lists for coffee/supply rooms and place orders, as needed
Assist attorneys and staff with special requests (i.e., copies, vendor requests, meeting invitations, etc.)
Responsible for hospitality, including ordering food, setting up conference rooms, and coordinating office meals
Assist Office Managing Partner with facilities issues
Act as liaison with Regional Office Administrator concerning issues in the office
Accept and log all incoming and outgoing mail, FedEx, UPS, and courier deliveries
Assist with projects as assigned
Interact positively with attorneys and staff in a fast -paced environment, remaining flexible, proactive, resourceful, and efficient
QUALIFICATIONS / SKILLS
4-year degree in Business or related field preferred
3-5+ years working in a professional environment; experience in a law firm a plus
Ability to communicate effectively and professionally to develop strong working rapport with others
Proficiency in Microsoft Office Suite, including Outlook, Word, PowerPoint and Excel required; experience with project management tools such as SmartSheet preferred
Excellent oral and written communication skills, strong problem-solving skills, and proactive business style essential
Must be a detail-oriented self-starter with excellent customer service, time management, and organizational skills
Must maintain a valid, current driver’s license
PHYSICAL REQUIREMENTS
Position is somewhat sedentary in nature; often involves sitting but will also involve walking or standing
Ability to occasionally or routinely lift up 10 – 20 lbs. required
Ability to talk and hear required
Ability to perform repetitive motions required
Ability to sit, stand and walk required
Ability to reach, lift, climb, balance, stoop and crouch required
Ability to see and read PC screens, detect color coding, read fine print, and/or normal type size print
DISCLAIMER
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of employees.
Title: Office Coordinator
Company: Spencer Fane
Location: Austin, TX
Category:
