Overview
Office Coordinator Jobs in San Diego, CA at Nortia Staffing – Human Resources, Accounting and Administrative Staffing
Title: Office Coordinator
Company: Nortia Staffing – Human Resources, Accounting and Administrative Staffing
Location: San Diego, CA
We have a fast paced Tech company in San Diego, CA seeking a strong Office Coordinator on a part-time basis.
Pay is $28/hr
This role would be sitting at a busy front desk and would need to juggle visitors along with doing other related work.
This is 100% onsite and NOT a remote role.
Hours are Monday-Friday: 10am-54pm
This role is temp to hire!!
Responsibilities
- Direct incoming calls and communications
- Meet and greet clients, visitors and all levels of staff
- Support guest needs, e.g. on-site parking during meetings, transportation arrangements
- Coordinate conference room assignments for meetings and presentations
- Maintain and oversee office appearance and organization: conference rooms, receptionist area, supply rooms, and general office areas
- Order meals for business meetings
- Order office supplies
- Interact and follow up with building personnel, including building superintendent and janitorial service, as well as office vendors to ensure timely repair and maintenance of facilities
- Keep petty cash box for miscellaneous expenses and reconcile monthly
- Handle incoming and outgoing mail and courier deliveries, including Certified Mail, FedEx and UPS
- Provide general administrative support to the investment team
- Oversee and maintain the investment teams’ calendar; schedule meetings, appointments, calls, travel (international & domestic), and conferences; create itineraries and agendas
- Prepare expense reports for the investment team
- Assist in the preparation of materials for meetings and presentations
- Assist with other related clerical duties such as scanning, photocopying, faxing and filing documents
- Assist in organizing special events
- Reconcile credit card statement
- Draft letters, memorandums, and proofread when needed
- Provide back-up support to the Administrative Assistant
Requirements
- Regular working hours
- One year of administrative experience
- Associate’s degree or two years of related experience; college degree strongly preferred
- Advanced proficiency in Microsoft Office Suite
- Professional appearance
- Strong ability to multi-task and adeptness at managing time
- Excellent verbal and written communication skills
- Client service oriented
- Maintain flexibility and adaptability as assignments or support roles change with the Firm's needs
- Take initiative for the Firm’s needs within the scope of duties
- Must be team oriented and able to work collaboratively with Administrative team and all personnel
- Act as the go-to person for the office
- Take initiative to improve work efficiency and the work environment
- Gmail for calendaring
- Being able to lift up to 25 pounds (loading soda and office items from Costco)
