Overview
Office Coordinator Jobs in Riga, Riga, Latvia at Dyninno Group
Title: Office Coordinator
Company: Dyninno Group
Location: Riga, Riga, Latvia
We are looking for an Office Coordinator to join our Office Management Team in Riga. We are expecting a self-motivated multi-tasker and problem-solver who can manage time effectively and take immediate action to urgent tasks and requests, help to keep an organization running smoothly, take care of the administrative and organizational tasks in the office, support the executive teams day-to-day activities and assist with personal requests. This role includes occasional assistance outside of office hours as well.
It is important to note that the work is fully onsite and that the position requires alternating weekly schedules: one week from 9:00 to 18:00 at Jeruzalemes 1, and the following week from 10:00 to 19:00 at Skanstes 25, with the pattern repeating on a bi-weekly basis.
Responsibilities
- Ensure effective and smooth functioning of the offices.
- Manage communications, including calls, emails and documentation.
- Greet business clients, visitors and guests, and ensure high satisfaction among internal clients and stakeholders.
- Maintain office supplies, inventories and seating arrangements.
- Manage conference rooms and schedule meetings.
- Communicate with vendors, cleaning staff and ensure effective coordination of the administrative issues with internal cross teams.
- Support HR with candidate communication, greeting, and documentation flow.
- Prepare reports, meeting minutes, and support the executive team with their personal requests and commitments.
- Assist internal communication team with event organization.
Requirements
- Proficiency in Latvian language, as well as English as the company is international and has foreign employees and partners, and the nature of the work requires close cooperation with them.
- Positive attitude; strong diligence, honesty, punctuality, communication skills, and accuracy.
- Excellent organizational skills with the ability to manage and prioritize multiple tasks with attention to detail.
- Outstanding interpersonal skills for working with high-profile individuals and collaborating effectively with internal teams.
- At least one year of experience as an office coordinator/administrator/receptionist in a highly multicultural fast-paced environment.
Compensation
From 1,300 EUR – 1,400 EUR Gross.
