Overview
Office Coordinator Jobs in Ostrava, Moravia-Silesia, Czechia at MEBSTER
Title: Office Coordinator
Company: MEBSTER
Location: Ostrava, Moravia-Silesia, Czechia
📍 Ostrava, Czechia (onsite) | 🕒 Full-time (HPP) | 🚀 Start in April 2026
MEBSTER develops innovative medical devices at the intersection of rehabilitation, biomechanics, and mobility enhancement. Our mission is to improve human movement in meaningful, clinically relevant ways — across rehabilitation, performance, and daily mobility.
We are a scaling technological company with a strong vision to change lives through smart medical technologies. As we expand our R&D and international footprint, we are seeking a versatile Office Coordinator to become the organizational heart of our Ostrava hub.
This is a role for a systematic "Generalist" who thrives on creating order. Your mission is to ensure that as we scale, our internal workflows remain lean, documented, and efficient. You are the bridge between human-centric HR and digital excellence—using modern tools to ensure nothing falls through the cracks.
This role focuses on:
- Talent Lifecycle: Managing the "human" journey from first contact to the end of onboarding.
- Workspace Excellence: Being the architect and power user of our Google Workspace and Odoo environments.
- Operational Flow: Keeping the Ostrava hub's procurement and administration seamless.
Key Responsibilities
Talent & Onboarding Management
- End-to-End Recruitment Workflow: Manage the full lifecycle of hiring—from the first contact to Systematic Onboarding—to ensure new team members are trained, documented, and culturally aligned from day one.
- Team Culture: Foster our supportive, mission-driven environment through internal initiatives and team-building, ensuring our "One Team" spirit thrives across locations.
Digital Workflow & Google Workspace
- Workspace Architecture: Ensure our digital systems (Google Workspace, Drive, and collaboration tools) are structured, secure, and intuitive for the whole team.
- Odoo Coordination: Improve and refine our ERP environment to ensure data accuracy and seamless operational flow across the entire company.
- Smart Automation: Use our internal tool stack (Gemini, NotebookLM, and Claude) to organize information, automate repetitive tasks, and turn complex documentation into clear, actionable internal guides.
Operations & Support
- Strategic Procurement: Coordinate orders for specialized materials and services to keep the R&D team moving.
- Administrative Support: Assist the COO with internal reports and accounting preparation, acting as the primary operational link between Ostrava and Prague.
What We’re Looking For
Must-have
- Digital Native: You are a "Power User" of Google Workspace (Drive, Sheets, Docs). You enjoy structuring data and finding the most efficient way to collaborate digitally.
- Language Skills: Fluent English (daily working language for international scaling) and Intermediate Czech (required for local operations and administration).
- Systematic Mindset: You prefer a well-documented process over a "quick fix." You are highly organized, punctual, and proactive.
- The "Human" Touch: High emotional intelligence; you can communicate technical or administrative needs with empathy and clarity.
Advantage
- Modern Tooling: Advanced experience with Google Workspace and AI tools to enhance your personal productivity.
- Quality Discipline: Experience with any Quality Management System or a background in highly regulated environments.
- Tech-Adjacent: Experience working within or alongside an engineering or R&D environment.
- Scale-up Mindset: Experience working in a growing environment where you have helped transition manual tasks into structured, scalable processes as the team expanded.
What We Offer
- Process Ownership: High autonomy to build and refine the "MEBSTER way" of working.
- Modern Work-Life: Flexible working hours and a hybrid-friendly approach.
- Full Tech Stack: Company laptop, phone, and access to premium Google and AI tools.
- Well-being: 5 weeks of vacation, sick days, and a MultiSport card.
- Impact: A fresh, modern office in Ostrava where your work directly enables life-changing technology.
Why Join MEBSTER
You’ll be joining a mission-driven company where we value innovation over routine. We are looking for an operational partner who believes that a well-organized digital workspace is the foundation of a great team culture.
