Overview
Office Coordinator Jobs in New York, NY at Northbound Executive Search
Title: Office Coordinator
Company: Northbound Executive Search
Location: New York, NY
Our client, a well-established and collaborative real estate investment firm, is seeking an Office Coordinator to join its growing team.
This is an excellent opportunity for an organized, service-oriented professional who enjoys wearing multiple hats in a fast-paced office environment. The Office Coordinator will play a key role in ensuring the office runs smoothly while serving as the first point of contact for visitors and supporting a variety of administrative and operational initiatives.
This role operates on a rotating in-office schedule of Monday through Friday one week and Monday through Thursday the following week.
Key Responsibilities
• Serve as the face of the office by greeting guests, answering incoming calls, and coordinating conference room schedules
• Coordinate domestic travel arrangements, expense reports, and invoice processing
• Maintain office organization by ordering supplies, managing common spaces, and ensuring the office is operating efficiently
• Support the Office Manager with special projects and day-to-day administrative initiatives
• Assist with meeting coordination, catering, and general office logistics
• Maintain vendor relationships and assist with general office operations
• Become a commissioned Notary Public within the first three months of employment
• Take on additional responsibilities as the role evolves, with opportunities for continued growth
Ideal Candidate Profile
• 1–4+ years of administrative, office coordination, receptionist, or customer-facing experience
• Bachelor's degree preferred
• Strong organizational skills with exceptional attention to detail
• Positive, team-oriented attitude with a willingness to help wherever needed
• Comfortable balancing front desk responsibilities with behind-the-scenes operational support
• Excellent verbal and written communication skills
• Experience in commercial real estate, financial services, or a professional services environment is a plus, but not required
• Ability to become a Notary Public within three months of hire
Compensation & Work Structure
• Alternating schedule of Monday–Friday one week and Monday–Thursday the following week
• Standard hours of 9:00 AM – 6:00 PM
• Base salary range: $60,000–$85,000, plus discretionary bonus, depending on experience
• Comprehensive medical benefits, including a plan with approximately 95% employer-paid coverage
• 401(k) program
