Overview
Office Coordinator Jobs in Orlando, FL at Videlio-HMS
ADMINISTRATIVE ASSISTANT – TAMPA OFFICE
We are a leading provider of consulting services that enhance the infrastructure and environment throughout Florida. Our core values include value passion, respect, growth, hard work, and teamwork. We offer a diverse range of transportation and environmental consulting design services for projects of all sizes throughout the State of Florida. Our team consists of highly skilled professionals who include engineers, scientists, and technicians. With offices located in Tampa and Maitland, we serve many Florida Department of Transportation Districts and municipalities throughout the region. We have Service Groups that are focused on Highway & Drainage, Traffic, and Environmental services in the transportation design industry.
Description
We are seeking a full-time Administrative Assistant for our Tampa Corporate Office. The ideal candidate will be a detail-oriented, organized, and self-motivated individual with a strong ability to handle project administration, office operations, and provide marketing and production support. They will thrive in a team environment, manage multiple tasks effectively, and possess a positive, can- do attitude. Strong written and verbal communication skills, as well as problem-solving and analytical abilities, are essential for success in this role.
Essential Duties and Responsibilities:
Administrative Support
Assist production departments with submittals, document creation and editing, and other related tasks as needed
Support the Human Resources Department with daily/monthly tasks as well as special projects
Provide marketing support, including training under the Marketing Manager and serving as a backup when needed
Assist the Accounting Department with contract preparation, routing, and document management
Coordinate and prepare content including but not limited to the office newsletter
Office Operations
Provide general clerical support, including managing daily mail, overnight shipments, maintaining breakroom inventory, and restocking office supplies
Create and maintain company and conference room calendars; coordinate catering for company meetings
Perform document scanning, digital filing and copying as needed
Assist with travel arrangements and conference/seminar registrations
Coordinate vehicle/truck maintenance and manage rental vehicle arrangements
Software Requirements:
Proficient/Expert in Microsoft Applications, including Excel, Outlook, Word
Proficient with Adobe Creative Cloud applications and database management (FileMaker Pro preferred)
Education Requirements:
Associate’s (AA) Degree preferred
Work Experience:
A minimum of 5 years of experience in an administrative assistant role is required
Salary:
Competitive hourly rate, based on experience
Benefits
Our benefits include a 401K Savings Plan with a company match, health, dental, short and long term disability, and life insurance. Spouse and dependent coverage are also available. We have flexible work schedules and are an equal opportunity employer. Employment is subject to drug testing and a criminal and motor vehicle background check.
Faller, Davis & Associates, Inc. is an Equal Opportunity Employer M/F/V/D, a Drug Free Workplace, and an E-Verify Employer.
Visit us at www.fallerdavis.com and follow us on Facebook, Instagram and LinkedIn.
Title: Office Coordinator
Company: Videlio-HMS
Location: Orlando, FL
