Overview
Office Coordinator Jobs in New York, NY at Madison Avenue Presbyterian Church
Job Responsibilities
Are you an experienced professional looking for new opportunities to further your career? South Carolina First Steps is seeking a hardworking and dependable candidate just like you to apply! This position will offer great benefits with the state, including 15 days of annual and sick leave per year or more depending on applicable state service.
The Administrative Coordinator serves as the primary administrative support to the agency’s Capacity Building Team, which includes Communications, Data, Evaluation, and
Research; Grantmaking and Development; Government Affairs; Human Resources. This role provides essential administrative and programmatic support to ensure these teams function smoothly and efficiently. The coordinator is responsible for preparing and coordinating procurements, travel, and reimbursements and managing supplies and
materials. They also assist with planning and organizing meetings, webinars, trainings, and other events. In this position, specific job functions include but are not limited to the following:
Procurement and Financial Coordination: Serves as the single point of contact for all procurement-related activities for the Capacity Building Team: prepares and coordinates procurement requests, obtains vendor quotes, manages approval processes, and oversees ordering and invoicing, including for all print-related services; liaises with the agency’s finance and procurement teams to ensure timely processing of purchases and payments; prepares and submits travel requests and reimbursements in compliance with agency and state guidelines; ensures invoices for goods and services are tracked, verified, and processed for payment.
Administrative and Programmatic Support: Provides primary administrative support to the Capacity Building Team, including scheduling meetings, preparing agendas and minutes, compiling packets, and organizing mailings and shipments; supports general administrative workflows including invoice development, document management, file maintenance, and data entry; In collaboration with event coordinator, assists with the planning and execution of meetings, trainings, webinars, and other events, including logistics, materials, and follow-up.
HR Support: Support HR Manager by supporting routine administrative needs (providing forms to employees, preparing new employee handbooks and welcome bags, etc.); coordinating employment related documents for new staff, AmeriCorps members, and AmeriCorps VISTAS; assist with maintaining electronic personnel files; maintain tracking spreadsheet for EPMS and planning documents.
Management of Documents, Supplies, and Materials: Maintains inventory of office supplies, program materials, and printed documents. Coordinates timely purchase, production, and distribution to support team operations and events.
Other duties as assigned.
Minimum and Additional Requirements
A high school diploma and 6 years of relevant high level clerical experience in business management, public administration, administrative services, or nonprofit. associate’s degree and 4 years of listed experience; or a bachelor’s degree. A cover Letter must be submitted to be considered.
Additional Requirements:
Knowledge of the policies and practices of high-level administrative procedures in state government or nonprofit.
Effective organizational and analytical skills.
Excellent verbal and written communication skills.
Ability to exercise mature judgment, prioritize tasks, maintain confidentiality, and promote and support team cohesion.
Strong technological skills and proficiency in Microsoft Office Suite and Adobe Acrobat Pro software usage.
Must be able to communicate effectively and professionally with internal and external partners, provide responsive support, and offer referrals to appropriate agency staff or resources for more complex needs.
This position will require limited in-state travel and limited after hour assignments for events.
Must possess a valid driver’s license and vehicle to use in performance of job.
Ability to lift up to 45 pounds.
Applicants indicating college credit or degree(s) on the application will be required to bring a copy of college transcript to the interview. A copy of the transcript may also be uploaded as an attachment to the application, if required by the hiring department or if desired by the applicant. Please note that some areas of the Agency may require an official, certified copy of the transcript prior to hiring or within a specific timeframe required by that area, after hiring. Failure to produce an official, certified transcript may result in not being hired or termination.
Additional Comments
SC First Steps is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions, including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.
Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.
SC First Steps offers an exceptional benefits package for full time (FTE) employees:
Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
15 days annual (vacation) leave per year
15 days sick leave per year
13 paid holidays
Paid Parental Leave
S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
Retirement benefit choices*
State Retirement Plan (SCRS)
State Optional Retirement Program (State ORP)
Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.
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Title: Office Coordinator
Company: Madison Avenue Presbyterian Church
Location: New York, NY
