Overview
Office Coordinator Jobs in Irvine, CA at Broadley-James Corporation
JOB SUMMARY:
ESSENTIAL JOB FUNCTIONS
Duties Include, but not limited to:
Human Resources:
· Talent acquisition – includes recruitment, processing, on-boarding and development of new staff.
· Policy and Procedures – write and maintain Policies & Procedures (P&P), review triennially, except HIPAA review annually.
· Current staff – Maintain all staff files, track staff performance, and coordinate yearly reviews.
· Lead internal meetings – provide meeting agenda and detailed minutes.
· Submit payroll
Key Performance Indicators:
1. Develop a process to manage and track new talent (i.e., Waterfall Chart)
2. Develop organizational chart to review P&P triennially (HIPAA annually)
a. Review 10% of policies monthly.
b. Coordinate with President and/or COO to sign-off.
Project Management:
· Coordinate large-scale meetings where several calendars have limited availability; may require polls.
· Coordinate new client implementation meetings and facilitate access requests for all team members.
Business Development:
· The Part-Time Office Manager will handle web inquiries for client services, complete intake forms, schedule meetings between potential clients and the president, and manage client information in the CRM.
Other:
· Works with the Leadership team to assist with special tasks and projects.
· Create quarterly newsletters.
· Develops, creates, and/or research new policies, technologies, organizational tools, etc.
ADDITIONAL DUTIES
As other duties are assigned.
JOB QUALIFICATIONS
Education
Minimum 2 years post-secondary education in business/office management. Bachelor’s degree preferred.
Experience
The ideal candidate will be proficient in using Microsoft Office Suite, including Teams, OneDrive, Excel, Word, PowerPoint, Outlook, and Payroll software. Outstanding skills in organization and time management. Exceptional skills in communication. Ability to work under pressure, manage and direct people, work independently and work within a group.
Preferred Experience: Knowledge of medical registries (such as bariatric or cardiology), medical terminology and human resources.
Exclusion from Federal Programs
Employee may not at any time have been or be excluded from participation in any federally funded program, including Medicare and Medicaid. This is a condition of employment. Employee must immediately notify his/her manager or the Clinic’s Compliance Officer if he/she is threatened with exclusion or becomes excluded from any federally funded program.
Organizational Competencies
1. Client Focus
2. Professionalism & Self Development
3. Teamwork
4. Effective Communication
Physical Demands
· Sit with back support continuously (67-100%)
· Walk, stoop, bend, crouch, reach, and climb occasionally (11-33%)
· Lift and carry up to 10 pounds occasionally (11-33%)
· Push/pull up to 25 pounds seldom (1-10%)
Working Conditions
The Office Manager works in a remote environment using standard office equipment.
Personal Attributes Required
Occasionally work weekends and evenings. Some travel and overnight stays may be necessary.
The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. Essential job functions are intended to describe those functions that are essential to the performance of this job, and additional job functions include those that are considered incidental or secondary to the overall purpose of this job.
This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. Candidate must be able to pass a background screening. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.
Job Type: Part-time
Pay: $20.44 – $28.93 per hour
Expected hours: No more than 20 per week
Benefits:
Flexible schedule
Schedule:
Monday to Friday
Weekends as needed
Work Location: Remote
Title: Office Coordinator
Company: Broadley-James Corporation
Location: Irvine, CA
