Overview
Office Coordinator Jobs in Amherst, MA at University Staff Association
CLASS SUMMARY:
Reviews, revises and updates Department policies and procedures according to Kentucky Revised Statues (KRS) and all applicable laws and accreditation standards in order to reduce liability for Department and Kenton County Airport Board (KCAB). Other responsibilities include daily input of payroll, ordering of uniforms and department supplies, assist with maintenance of evidence records and submit reimbursement claims for grants. Works closely with the Finance Department to monitor expenses and budgets.
ESSENTIAL DUTIES:
This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department.
Processes time sheets on a daily basis. Submits payroll reports bi-weekly.
Assist with management and maintenance of the evidence room to include records, intake and release, lab submission and evidence destruction to accreditation standards.
Orders all uniforms, equipment and department supplies; records receipt of goods and forwards information to appropriate department for processing and payment.
Updates monthly expense report and reconciles with Finance month-end reports.
Provides Finance with accounts receivable and invoicing information.
Completes grant reimbursement claims.
Manages, reviews and revises current Department policies and procedures in accordance with KRS, Kentucky Association of Chiefs of Police, KCAB and the Kentucky Department of Library and Archives.
Monitors and assists Chief and Assistant Chiefs with managing the department budget, to ensure Department stays within budget limits and guidelines.
Coordinates Department events such as annual NKPCA meeting, monthly staff meetings, employee appreciation, promotions and retirements.
Serves as a member of KCAB’s Covered Entity and is responsible for ensuring the privacy and security of Protected Health Information in accordance with the Health Insurance Portability and Accountability Act and KCAB Policy 1040.
Performs other duties of a similar nature and level as assigned.
TRAINING AND EXPERIENCE:
Bachelor’s degree in a related area and five years of related work experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
LICENSING/CERTIFICATIONS:
Maintain SIDA (Security Identification Display Area) clearance.
KNOWLEDGE OF:
Grammar, spelling and English
Basic accounting, general ledger and budgeting
Public Relations
SKILL IN:
Clearly and effectively communicating both orally and in writing;
Use of a variety of computer-based technologies including word processing, graphs and spreadsheets;
Establishing and maintaining effective, fair, cooperative, collaborative and respectful relationships with internal and external colleagues, peers, work teams and workgroups.
Preparing grant claims.
Demonstrated skill in data entry.
Demonstrated skill in the ability to prioritize and organize.
Demonstrated skill in working with and preparing confidential correspondence.
ADA AND OTHER REQUIREMENTS:
Positions in this class typically require: stooping, kneeling, reaching, standing, lifting, grasping, fingering, talking, hearing, seeing and repetitive motions.
Incumbents in this position work primarily in an office setting.
Sedentary Work: Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects including the human body. Sedentary work involves sitting most of the time.
BENEFITS:
Competitive medical, dental, vision and life insurance coverage options. Health Savings Account, Dependent Care Flexible Spending Account and wellness programs. CVGAA offers a $0 premium medical plan option and does not charge a working spouse surcharge.
• Employer and employee contributions to KY Public Pension Authority retirement plan • 401(k) and 457 options
Generous paid time off including 10 holidays a year
Employee Assistance Program
Tuition Reimbursement and Professional Development programs
Performance Reward Program
Don’t meet every requirement?
If you are excited to make a positive impact for our region, but your experience doesn’t align perfectly, we encourage you to apply. You may be the right candidate for CVG Airport Authority, whether it be this role or another.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
Title: Office Coordinator
Company: University Staff Association
Location: Amherst, MA
