Overview
Office Coordinator – Admin Support Jobs in Riyadh, Riyadh, Saudi Arabia at Palatino
Title: Office Coordinator – Admin Support
Company: Palatino
Location: Riyadh, Riyadh, Saudi Arabia
Company Description
Palatino is a luxury experience and green solutions partner, specialized in luxury hotel openings and providing a complete “One-Stop Solution” for design, production, and logistics in the luxury hospitality sector. With a focus on concept development and product design, Palatino curates unique and authentic guest experiences. The company is a leader in green consulting and sustainable product production, offering eco-friendly alternatives for 99% of its product range and 100% of its amenities. Palatino has offices in Paris, Hong Kong, Shenzhen, and Saudi Arabia, serving luxury hotels, resorts, and palaces worldwide.
Role Description
This is a full-time on-site role for an Office Coordinator – Admin Support at Palatino located in Riyadh. The Office Coordinator will be responsible for analytical tasks, communication with stakeholders, account management, budgeting assistance, and providing exceptional customer service on a daily basis.
Duties & ResponsibilitiesÂ
·       Ensure Smooth running of day to day operation and administrative activities
·       Coordinating tasks for various projects
·       Handle ad-hoc task and provide support to the Sales and Projects team as assigned
·       Assist General Manager and Office Team with admin tasks when and as required such as quotations, presentations and admin support.
·       Maintain general tidiness and smart appearance of the office, meeting room and pantry
·       Organize Stock Control to ensure office supplies are kept fully stocked, e.g. coffee, stationary, etc
·       Organize Stock Control to ensure Samples in Showroom are kept fully stocked and organized.
·       Keep track of samples sent by clients, track DHL for shipments and return
·       Assist on developing Office policies and procedures if needed.
·       Coordinate staff activates to ensure maximum efficiency
·       Handling general HR functions in coordination with our outsourced HR service provider
·       Handling Basic Finance functions in coordination with our Finance Head Office
·       Assisting coordinating Team’s Health Medical Insurance requirements
·       Assisting with the preparation of PPT Products’ Presentations
·       Distribute postage / mail to the relevant recipient
·       Liaise with contractors/forwarders to organize shipping and track shipments
·       Liaise with landlord for office lease and possible extensions
·       Manage various office contractors (electricity, internet packages etc.)
Qualifications
Analytical Skills and Budgeting
Strong Communication and Customer Service
Experience in Account Management
Attention to detail and organizational skills
Ability to prioritize and multitask effectively
Proficiency in Microsoft Office Suite
Knowledge of office management procedures and basic accounting principles
Previous experience in the hospitality industry is a plus
