Overview
Office Coordinator/Administrative Assistant Jobs in West Chester, PA at Marie’s Promise Clean Home
Requisition #:
7200TEF
# of openings:
1
Employment Type:
Full time
Position Status:
Permanent
Category:
Non-Bargaining
Workplace Arrangement:
Hybrid
Fund:
1199SEIU Training and Employment Funds
Job Classification:
Non-Exempt
Responsibilities
Manage calendars, schedule meetings, and coordinate travel arrangements for the Assistant Director and Associate Director.
Handle routine administrative tasks, including communication management and documentation.
Support expense tracking and assist with budget and finance reporting.
Collaborate with the Director and Project Coordinator to monitor staff timekeeping and ensure accurate payroll processing.
Maintain detailed timekeeping records and ensure timely submission of payroll documentation.
Process expense reports and reimbursements in accordance with organizational policies.
Provide administrative support for cross-unit initiatives, including onboarding new employees, HR projects, and training programs.
Maintain and update databases related to attendance, training resources, and project deliverables.
Support the Project Coordinator in tracking project milestones and outcomes.
Serve as backup support for Assistant Recruitment Specialist, entering employer vacancies in ICIMS
Coordinate and manage job posting requests from recruitment staff, ensuring timely posting, accuracy, and compliance with organizational standards across all job boards and platforms.
Serve as a liaison between internal teams, leadership, and external stakeholders, ensuring smooth communication flow.
Respond to inquiries from staff, management, and external partners, providing problem-solving support as needed.
Coordinate logistics for training sessions, including scheduling, managing registrations, and preparing learning materials.
Monitor attendance and follow up on any training-related concerns to ensure program success.
Develop and maintain reports on key metrics such as training attendance, timekeeping, payroll, and expenses.
Ensure accuracy and timely dissemination of data to support management decision-making.
Qualifications
Bachelor’s degree or equivalent experience. Minimum 2 years of experience in an administrative or coordination role supporting senior management.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Experience with payroll and timekeeping systems (e.g. ADP)
Familiarity with project management tools (e.g., Trello, Asana, Microsoft Planner) and databases.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Excellent communication and interpersonal skills.
Ability to exercise initiative, independent judgment, and problem-solving in administrative tasks.
Bilingual or multilingual skills are a plus.
Experience in the employment, job placement, or training industry is desirable but not essential.
Willingness to travel throughout the five boroughs, Hudson Valley and Long Island as needed to support recruitment and placement activities.
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Title: Office Coordinator/Administrative Assistant
Company: Marie’s Promise Clean Home
Location: West Chester, PA
