Overview
Office Coordinator & Billing Specialist Jobs in Lexington-Fayette, KY at Jobs for Kentucky’s Graduates (JAG KY)
Los Angeles based food distributor in search of a full time administrative assistant.
Please send resume with a brief intro about yourself.
Job responsibilities include
General Bookkeeping-Bill entry, invoicing, payment processing & product tracking
Record management- Maintain records for various food safety programs, Vendor Bills, Utilities, Expenses, Customer POD and other work related documents
Customer Relations-Develop professional relationships with external customers and ensure timely collection of accounts, Research and resolve account discrepancies, process and record payments, Obtain information from other departments to ensure customer accounts are accurate and up-to-date, Work with appropriate sales team to resolve any customer issues discovered during the invoicing and collection process, Update customer information with current contact information, Advise management of any unusual account issues or payment deficiencies
Vendor Relations-Monitor vendor accounts to ensure payments are up to date, Respond to vendor inquiries and maintaining the business relationship, Review all invoices for official documentation and approval prior to payment, Track other monthly expenses, Reconcile bank statements and track credit card transactions.
Assist in month end closing and other projects as needed.
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
Banking- Preparing deposits
Dispatch assistance-Communicate with drivers regarding pick ups and deliveries.
HR Support- Review time cards and commissions. Process payroll using Run by ADP
Sales Support-Assist management and sales staff with the sales cycle
Requirements:
Understanding of general accounting rules and practices
General knowledge of Windows, Outlook, Word & Excel
Experience with Quick Books or other ERM system
College degree or relevant work experience.
Transportation to and from work
Desired traits:
Positive and motivated attitude
Organized
Critical thinker
Punctual
Ability to take direction
Detail oriented
Job Type: Full-time
Summary
As a Bookkeeper/Administrative Assistant, you will be integral to maintaining accurate financial records and supporting daily office operations. Reporting to the Office Manager, you will utilize your core skills in office management and communication to ensure efficient workflow. Your premium skills in QuickBooks, payroll, and budgeting will enhance our financial processes, while your relevant skills in calendar management and front desk operations will contribute to a well-organized environment. Join our team to play a vital role in both administrative support and financial accuracy within our organization.
Job Type: Full-time
Pay: From $25.00 per hour
Expected hours: 40 – 50 per week
Benefits:
Paid time off
Schedule:
8 hour shift
Monday to Friday
Weekends as needed
Education:
High school or equivalent (Preferred)
Experience:
QuickBooks: 1 year (Preferred)
Bookkeeping: 1 year (Preferred)
Work Location: In person
Title: Office Coordinator & Billing Specialist
Company: Jobs for Kentucky’s Graduates (JAG KY)
Location: Lexington-Fayette, KY
