Overview
Office Coordinator – Child Development Center Jobs in Washington, DC at Catholic Charities
Full Job Description
ORGANIZATION OVERVIEW:At Catholic Charities of the Archdiocese of Washington, your knowledge and service in areas such as immigrants and refugees, mental health, social work, employment and adult education, legal and financial services, health care, food assistance, shelter and housing, developmental disabilities and prison outreach can make a profound difference in the lives of many. Through more than 50 programs across the district and five surrounding counties, Catholic Charities is opening doors to help and hope. At CCADW, we continue to build an inclusive culture that celebrates a diverse workforce. We offer so much more than just a job. We offer careers. We take pride in our “promote from within” culture. We offer professional development, a comprehensive benefits package, a hybrid work model with both remote and in-office work, and a passion for building and motivating world class, high performing teams. Explore your career opportunity with Catholic Charities. Join us in Inspiring Hope and Building Futures.
Our Benefits:
Medical, prescriptions, dental and vision insurance
Retirement savings plan with company match
Company-paid and supplemental life insurance
Flexible spending accounts
Paid vacation, sick and personal leave
11 paid holidays
Professional development and training
Tuition reimbursement
Employee referral bonus program
Flexible work arrangements
Clinical supervision for licensed social workers and counselors
JOB SUMMARY:The Office Coordinator will manage the day-to-day administrative activities at the Child Development Center (CDC) such as scheduling, answering phone calls, creating correspondences, maintaining multiple calendars, procurement, managing student data and school transportation as well as supporting the direct needs of the Sr. Program Manager and performing clerical duties for the Program Manager as needed. The Office Coordinator promotes a healthy, positive, safe, stimulating, and structured school environment for students with disabilities.
ESSENTIAL DUTIES and RESPONSIBILITIES:
Organizes office operations and procedures to include managing vendor contracts and food services for the school, creating correspondences, spreadsheets, and presentations, designing, implementing and maintaining the CDC’s filing system(s); and reviewing and approving supply requisitions.
Manages the Sr. Program Manager daily schedules/calendars as well as the CDC’s events calendar, roster, census, and parental contact information.
Acts as back-up to the building Receptionist and FERC when required.
Works with the Fleet Manager regarding scheduling vehicle maintenance for assigned CDC vehicles and building.
Utilizes a variety of systems to manage student data and/or program needs: Recologic, SEATS, Quickbase, TOTE, SEDS, etc.
Prepares student/parent information packets and letters, as needed, for pick up and/or mailing.
Manages daily student attendance, which includes:
a. Creates and maintains daily attendance binder, staff meeting and professional development agenda binder, and parental notifications binder, as well as others as needed for each School Year (SY).
b. Makes daily phone calls to guardians to determine the cause for a student’s absence. Reminding guardians to provide an excuse note for the student’s absence upon their return to school.
c. Enters daily attendance records every Wednesday and Friday and submits monthly attendance records by th…
Title: Office Coordinator – Child Development Center
Company: Catholic Charities
Location: Washington, DC
Category:
