Overview
Office Coordinator (Flexible Hours) Jobs in Chula Vista, CA at Ameriprise Financial
Description
Greet the public and guests. Answer questions, provides information as requested, routes/escorts visitors to appropriate locations or notifies appropriate personnel of visitor arrivals.
Essential Duties
Provide forms to the public as requested. Maintain an organized and accurate filing system.
Answer and direct phone calls to appropriate personnel. Take and distribute messages.
Receive packages and notify appropriate recipients. Schedule meetings and conferences as directed.
Maintain and organize office tasks, implement procedures and carryout out additional administrative duties as assigned.
Assist supervisors and staff with departmental projects as assigned.
Assist all Administrative Assistants, as needed or in their absence.
Regular attendance is required to perform the duties of this position
Minimum Qualifications
Education and Experience:
Graduation from high school or GED equivalent required. Previous clerical or communications related experience preferred.
Knowledge, Skills, and Abilities:
Knowledge of standard Microsoft software.
Ability to learn and operate various RMS software systems.
Ability to communicate effectively verbally and in writing with citizens.
Ability to perform duties with a high degree of attention to detail with a high degree of accuracy.
Ability to establish and maintain effective working relationships with Police department personnel and general public.
LICENSING AND CERTIFICATIONS
Valid state issued driver’s license.
Physical Demands & Work Environment
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit, stand, talk and hear.
Specific vision abilities required by this job include close vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The office environment is a high traffic area that is noisy.
The City of Hobbs will provide 80% to 90% Heath Insurance Coverage from Single to Family coverage.
Employees are eligible for 100% short-term disability coverage provided by the City of Hobbs.
Employer PERA contributions 14.8% for general, 28.775% for HPD, 30.9% for HFD.
CDL pay – $6,000 per year (if applicable).
PTO accruals start at 12 hours per month (144 hours per year) and progressively increase based on years of service to 20 hours per month (240 hours per year) at year 21.
Bilingual Pay – $1,500 dollar incentive per year upon completion of yearly proficiency test.
Education Incentive – ($1,000, $4,000, $6,000 dollars – Associates, Bachelor’s, Masters; degree must be relevant to position and above the current minimum requirements of the held position).
Longevity Pay – Begins at the completion of 10 years of service. Gradually increased.
Retention Incentive – $600 incentive yearly with years 1-9 of completed service
13 Paid Holidays.
Bereavement Leave – 5 days per calendar year per personnel rules guidelines.
Military Leave – (120 hours per year for general, 183.75 per year for HPD, 360 hours per year for HFD).
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Title: Office Coordinator (Flexible Hours)
Company: Ameriprise Financial
Location: Chula Vista, CA
