Overview
Office Coordinator – Greenville, SC Jobs in Greenville, SC at Novant Health
About Dabri:
Dabri, Inc. is a professional program management, infrastructure engineering, and construction management consulting firm, serving Northern and Southern California Area since 2001. We provide project management, engineering, construction management, cost estimating, scheduling, QA/QC, project controls, change management, and general consulting services for public and private projects; specialized in a wide range of market sectors including transportation, infrastructure, water/wastewater, aviation, recreation, educational, and healthcare facilities.
Dabri is seeking an experienced Administrative Assistant on a full-time basis to work at the Los Angeles World Airports (LAWA) office in Los Angeles County. The position will provide comprehensive administrative support to the project supervisors and inspection staff. This role requires a high level of organization, communication, and proficiency in Microsoft programs to ensure efficient and effective operations.
Essential Job Duties
Prepare written materials and correspondence.
Manage calendars for project supervisors and inspection staff.
Coordinate meetings, prepare agendas, and take meeting minutes.
Copy and scan documents as needed.
Maintain project logs and documentation.
Handle phone calls, greet visitors, and assist them.
Support communication with project supervisors and inspection staff for document control.
Track financial documents for budgeting.
Manage office duties and support inspection staff, including office supplies.
Serve as a liaison between inspectors and project management/document control.
Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
Organize filing systems from pre-construction to project close-out.
Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements.
Hardware/Software Knowledge:
Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.).
Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.).
Professional Experience Level/Other Qualifications:
10 years or more experience as an administrative assistant
Collaborate well with others and report directly to SCI & PCI inspectors.
Write and communicate clearly.
Provide accurate and timely reporting and suggest improvements.
Strong organizational skills in a fast-paced environment.
Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines
The candidate should pass the federal background check and LAWA Badge will be required
Qualified female and minority applicants are encouraged to apply.
If you are interested in joining our team of professionals, please submit a resume in Word format, with detailed project descriptions, a list of all educational achievements, professional licenses and certificates, expected salary or hourly, and three references.
The candidate must have either a green card or permit to work (US Citizen).
No visa sponsorship available.
No Relocation assistance allowed
Job Type: Full-time
Pay: Up to $32.00 per hour
Benefits:
401(k) matching
Dental insurance
Health insurance
Paid time off
Vision insurance
Schedule:
8 hour shift
Day shift
People with a criminal record are encouraged to apply
Experience:
administrative assistant: 10 years (Required)
Ability to Commute:
Los Angeles, CA 90087 (Required)
Ability to Relocate:
Los Angeles, CA 90087: Relocate before starting work (Required)
Work Location: In person
Title: Office Coordinator – Greenville, SC
Company: Novant Health
Location: Greenville, SC
