Overview
OFFICE COORDINATOR II Jobs in Yonkers, NY at Montefiore Medical Center
Company DescriptionFounded in 1984, American Pool has grown to become the largest commercial swimming pool management, maintenance, construction, and recreational facility management operation in the United States. With 26 wholly-owned subsidiaries operating across 16 U.S. states and Washington, D.C., and international locations in Toronto and Ottawa, Canada, American Pool serves over 3,000 commercial swimming facilities and more than 9,400 residential pools.
Our clientele includes apartments, homeowner associations, country clubs, swim clubs, hospitality businesses, condominiums, fitness clubs, and active adult communities. We employ over 7,500 lifeguards and 300 full-time, year-round employees. Our business support team and executive leadership are based in Owings Mills, Maryland.
At American Pool, safety is our core value. We are committed to providing a safe, healthy, and enjoyable poolside experience through our dedicated team of professionals, comprehensive programs, and innovative solutions. Our services encompass swimming pool management and lifeguard services, pool maintenance, new pool construction, repair and renovation, fountain and water feature construction, playground design and installation, and outdoor heating and cooling solutions.
As part of The Amenity Collective, American Pool benefits from shared resources and leadership across residential and commercial aquatics, fitness, concierge, and personal luxury services, enhancing our ability to serve clients effectively and efficiently.
Position PurposeThe Administrative Assistant ensures efficient daily operations within a dynamic, fast-paced office environment.
Principal Responsibilities
Collect, enter, and submit office payroll.
Maintain Workday system with current and accurate information in all aspects.
Produce and maintain various reports, contracts, and proposals.
Manage the office vacation calendar.
Ensure contracts are signed and uploaded into Workday prior to pool openings.
Collaborate with internal departments, including Human Resources, Safety, Training and Development, and Accounting.
Report all Workers’ Compensation claims immediately.
Report all Unemployment claims immediately.
Coordinate vehicle inspections, background checks, and lifeguard certifications.
Initiate purchase requisitions.
Process and communicate employee hires, terminations, and pay rate changes to appropriate departments.
Regularly meet with the Executive Director of Administration.
Support the Staffing department as needed.
Understand and implement company policies and procedures.
Maintain office supply inventory and lifeguard uniforms.
Handle phone inquiries courteously and effectively.
Maintain organized filing and data entry systems.
Schedule and manage appointments and calendars.
Provide excellent customer service, promptly addressing inquiries and resolving issues.
Collaborate across departments to facilitate smooth office operations.
Maintain confidentiality of sensitive information per company policies.
Additional duties as assigned.
Qualifications
Required:
Exceptional customer service orientation with strong interpersonal skills.
Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Gmail Suite.
Strong organizational skills, attention to detail, and prioritization capabilities.
Excellent verbal and written communication skills.
Ability to prioritize tasks independently to meet tight deadlines.
Experience in office administration or clerical roles is beneficial.
High school diploma or equivalent with two years of related work experience, or college degree.
Preferred:
College Degree
Experience in customer service industry
Experience with Workday software
DisclaimerThe above statements describe the general nature and level of work performed by individuals assigned to this classification. They do not constitute an exhaustive list of all responsibilities, duties, and skills required. Personnel may be asked to perform duties beyond their regular responsibilities as necessary.
Job Type: Full-time
Pay: $17.00 – $18.00 per hour
Expected hours: 40 per week
Benefits:
401(k) matching
Dental insurance
Health insurance
Health savings account
Life insurance
Paid time off
Vision insurance
Schedule:
Monday to Friday
Rotating weekends
Education:
High school or equivalent (Required)
Language:
English (Required)
Ability to Commute:
Columbia, MD 21046 (Required)
Work Location: In person
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Title: OFFICE COORDINATOR II
Company: Montefiore Medical Center
Location: Yonkers, NY
