Overview
Office Coordinator – New York, NY Jobs in New York, NY at Sotheby’s International Realty
Title: Office Coordinator – New York, NY
Company: Sotheby’s International Realty
Location: New York, NY
Job Description
Sotheby’s International Realty East Side Manhattan Brokerage office is searching for a dynamic Front Office Coordinator. This role provides supporting services necessary to enable the Real Estate brokers and associates to perform their duties of listing and selling real estate and allow the office to run efficiently.
Key Responsibilities Include
Greeting guests by phone and in-person and directing them as appropriate
Drafting exclusive agreements & disclosures
Entering, updating, and closing referrals
Maintain and order office supplies coordinating with the Office Administrator
Ordering business cards, building IDs for new agents
Exclusive listing updates such as open houses
Coordinate equipment maintenance
Assist agents with completing purchase and lease applications by completing (typing) pre-populated forms
Provide administrative support to agents / IT assistance
Ad hoc projects as needed
Sending contracts via DocuSign for signature
Registering guests
Scheduling/booking conference room and calls
Ordering UPS and City Expeditor/messenger services
Ordering agent business cards
Sending out daily new listings
Secondary Responsibilities
Be the primary back-up for the listing coordinator
Assist the Office Administrator with setting up the sales meeting at the cafeteria
Uploading various documents into Transaction Manager
Requirements
Strong customer service skills with excellent communication skills, both written and verbal.
Attention to detail and should enjoy finance and numbers.
Ability to interact successfully with both internal and external customers at all levels.
Two or more years’ experience in a customer centric business environment with administrative responsibility for office operations.
Real Estate background preferred.
Notary is a plus.
Anywhere Real Estate is committed to providing equal employment opportunity (“EEO”) and will make employment decisions without regard to race, color, religion, national or ethnic origin, ancestry, citizenship status, age, sex (including pregnancy, lactation, childbirth or related medical conditions), gender, sexual orientation, gender identity, gender expression, veteran status, marital status, family status, physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed servicemember status, and any other status protected under applicable laws and regulations. Under the Americans with Disabilities Act and other applicable laws, Anywhere will provide reasonable accommodation to disabled applicants upon request during the application process to ensure equal opportunities to be considered for employment.
